Job Description

Job Title: Personal Assistant with Accounts Experience
Location: Newcastle
Reports To: Senior Manager
Job Type: Full-time
Salary: Max R8500.00 per month
Date: Immediately
Key Responsibilities:
Administrative Support:

• Provide day-to-day administrative support to the Manager, including calendar management, scheduling meetings, and handling correspondence.
• Screen and prioritize calls, emails, and other forms of communication.
• Prepare and organize travel arrangements, including flight, accommodation, and itineraries.
• Organize and maintain files, documents, and records, both digital and paper-based.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform general office duties such as ordering supplies, managing office maintenance, and liaising with service providers.

Accounts & Financial Support:

• Assist with basic accounting tasks, including invoice preparation, expense tracking, and reconciliation.
• Maintain accurate records of financial transactions and assist in the preparation of financial reports.
• Support the budgeting process and ensure timely processing of invoices and payments.
• Liaise with vendors, clients, and internal departments regarding financial matters.
• Assist with payroll preparation, including tracking employee hours, managing expenses, and reconciling accounts.
• Prepare financial spreadsheets and reports using Excel or other accounting software.
• Ensure adherence to company financial policies and procedures.

Project Management:

• Assist in managing small projects or tasks, ensuring deadlines are met and milestones are achieved.
• Provide support in organizing events, meetings, or conferences, including budgeting and vendor coordination.

Other Duties as Assigned:

• Undertake any other tasks or responsibilities as required by the Manager to ensure the smooth running of daily operations.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Solid background in accounts or financial administration, with a basic understanding of accounting principles.
• Strong proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• Strong attention to detail and accuracy, especially in financial matters.
• Highly organized with the ability to work independently and as part of a team.
• Discretion and integrity when handling confidential information.
• A proactive attitude, with the ability to anticipate needs and take initiative.
• A relevant degree or qualification in Business, Finance, or a related field is a plus.

Preferred Qualifications:
Matric
Degree, Diploma, Certification or training in accounting or finance