Job Description

Personal Assistant to Sales (CPT Onsite) Finance/Admin
Cape Town - Western Cape - South Africa
ENVIRONMENT:
A forward-thinking Property Specialist seeks a highly meticulous, proactive & excellent multitasker to fill the role of a Personal Assistant to provide dedicated support to key Sales staff. This is a fast-paced, high-output environment where attention to detail, initiative, and discretion are key. The ideal candidate will play a vital role in enabling its Head of Sales and Senior Sales Consultant to focus on core sales activities by managing day-to-day administration, communication, and client coordination tasks. Applicants will require at least 3+ years proven work experience in a similar role, have to be tech-savvy with good working knowledge of the Microsoft Office Suite & experience with Salesforce or similar CRM platforms preferred (Training can be provided).
DUTIES:
Diary & Schedule Management -

• Manage daily calendars, schedule meetings, property viewings, and internal obligations.
• Anticipate scheduling conflicts and proactively resolve them.

Email & Communication Support -

• Assist with drafting and sending client correspondence and follow-ups.
• Prioritise and filter incoming communication.

Client Coordination -

• Prepare documentation and meeting packs ahead of client meetings.
• Track follow-up actions, offer letters, and feedback post-engagement.

Sales & CRM Support -

• Update Salesforce with meeting notes, task progress, and deal status.
• Track documentation, agreements of sale, and client milestones.

Personal & Operational Admin -

• Assist with light personal admin for the team (travel bookings, courier coordination, etc.).

Internal Liaison -

• Follow up with Marketing, Development, and Client Service teams on key deliverables or information requests.

REQUIREMENTS:

• Proven experience as a Personal Assistant (3+ years preferred).
• Attention to detail is mandatory.
• Strong organisational and communication skills.
• Ability to multitask, work under pressure, and maintain confidentiality.
• Tech-savvy with good working knowledge of the Microsoft Office Suite.
• Experience with Salesforce or similar CRM platforms preferred (Training can be provided).

Advantageous

• Previous experience in Property, Real Estate, Legal, or Finance sectors.

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