Job Description

Job Summary:
The ideal candidate should possess exceptional communication skills, be adept at multitasking, and exhibit strong attention to detail. The Personal Assistant will be responsible for managing schedules, handling correspondence, coordinating travel arrangements, and providing administrative support.
Responsibilities:
Manage and maintain the owners calendars, scheduling appointments, meetings, and events efficiently.
Act as the first point of contact, screening and managing phone calls, emails, and other correspondence.
Organize and prioritize incoming requests and handle them appropriately.
Coordinate travel arrangements including flights, accommodations, and itineraries.
Assist in preparing documents, reports, presentations, and other materials as needed.
Conduct research and gather information as required for various projects or tasks.
Handle personal errands and tasks, ensuring efficiency and confidentiality.
Liaise with internal staff, clients, and external contacts on behalf of the owners.
Maintain confidentiality and handle sensitive information with discretion.
Any other reasonable tasks that the employer may request from time to time.
The employee will be employed on a probation basis for the first 3 months of employment to determine whether he/she possesses the necessary skills, personality, and motivation to perform the tasks to a satisfactory level.
Requirements:
Proven experience as a Personal Assistant or similar role.
Excellent organizational and time management skills.
Proficient in MS Office suite and other relevant software.
Strong written and verbal communication abilities.
Ability to multitask and prioritize tasks in a fast-paced environment.
Discretion and trustworthiness when handling confidential information.
Flexibility and adaptability to handle changing priorities.

Remuneration and Working Hours:
The remuneration package will be finalized in the final interview, and reviewed annually based on performance and merit. Annual increases are not guaranteed.
Working hours are from 08:30 to 17:00, Monday to Friday.
A light lunch will be provided.
Lunch and tea time: 15-minute tea break in the morning, 30-minute lunch break, and 15-minute tea break in the afternoon.
The employer will indicate when such lunch break may be taken.
An annual performance bonus may be awarded during the birthday month of the employee, depending on personal performance and provided that the bonus, as well as the amount of the bonus, is not guaranteed and is solely at the discretion of the employer.
The working hours are determined by operational requirements and the employer reserves the right to change its composition.
Time off will be mutually agreed upon between the employer and employee to suit the operational requirements of the farm.

Leave
All applicable leave (annual, sick, and family responsibility) will be based on and applied as per Basic Conditions of Employment Act (BCEA.)

Preferred Qualifications:
Grade 12 with at least 3 years of experience.
Familiarity with travel coordination and event planning.

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