Job Description

Personal Assistant: Senior Manager Technology and Digital Centurion Permanent Admin and Office Management ~ IT
Centurion - Gauteng
Personal Assistant: Senior Manager Technology and Digital Centurion Permanent
Salary: Market related
Overview:
Reporting to the Senior Manager: Technology and Digital, the successful incumbent is responsible for providing an end to end effective, efficient and responsive administrative and secretarial service in the office of the Senior Manager: Technology and Digital.
Minimum Requirements and Experience:

• A Secretarial Diploma or Diploma in Public Administration/ Management or Office Management/ Administration/ related qualification.
• A certificate in relation to the functional discipline will be an added advantage.
• At least 2 years working experience as a Personal Assistant/ Secretary or in a similar environment (Digital & Technology)

• of which 6 months should have been rendered for Management.
• SAP experience
• Excellent working experience in MS Office.

Key Performance Areas:
Provide clerical Support in the Technology and Digital Office

• Process documentation with confidentiality at all times.
• Prepare travel arrangements for the department.
• Assist and coordinate departmental projects.
• Order stationery and office equipment.
• Create and manage purchase requisitions and ensure timeous payment of purchase orders.
• Administer SCM or procurement related processes.

Provide Office Management Support in the Respective Office

• Screen phone calls, enquiries and requests, as well as handling them when appropriate.
• Identify items that need personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.
• Facilitate the processing of memorandums for approval.
• Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
• Coordinate the submission of all required reports for timeous submission.
• Ensure quality standard on all the documentation prior enroute for further handling.
• Coordinate the submission of reports to and from different higher offices.

Correspondence and Document Management

• Act as the first point of contact in the office and ensure effective running of the office.
• Administer briefing papers, reports, charts and presentations.
• Report, review and quality assure all documents that are submitted for the units attention.
• Develop and maintain document management system (Electronic and manual).
• Manage internal and external correspondence on behalf of the unit.

Meeting Management

• Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
• Manage diary and schedule meetings and appointments.
• Take minutes in meetings as and when required.

NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.
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