Job Description

RedCat Recruitment is seeking a suitably qualified and experienced PERSONAL ASSISTANT for a well-established organisation based in Pietermaritzburg, KwaZulu-Natal.
REQUIREMENTS

• Grade 12.
• Relevant secretarial, administration, or office management qualification advantageous.
• Valid driver''s license essential.
• Competent in MS Office, email, and internet.
• 3-5 years'' Personal Assistant / Executive Assistant experience, ideally at senior / executive level.
• Proven minute-taking and formal meeting document preparation.
• Strong administration / organizational experience in professional environment (NPO advantage).
• Excellent written and verbal English communication.
• High discretion, confidentiality, and professionalism.
• Strong interpersonal skills for senior stakeholder engagement.
• Independent worker with initiative.
• Willing to work flexible hours.

KEY RESPONSIBILITIES

• Provide reliable, efficient administrative and secretarial support to the CEO.
• Manage CEO''s diary, scheduling appointments, meetings, and engagements.
• Offer administration support for CEO''s organizational duties and external boards / committees.
• Prepare, type, copy, scan, and distribute documents like correspondence, reports, and presentations.
• Maintain manual and electronic filing systems for easy information retrieval.
• Organize meetings, workshops, and events, including venues, materials, and refreshments.
• Take accurate minutes at committee meetings, workshops, and those involving CEO / senior management.
• Prepare and distribute meeting notices, agendas, minutes, action lists, and attendance registers; track and follow up on actions.
• Assist in creating newsletters, brochures, adverts, and other communications.
• Liaise with internal staff, board members, stakeholders, providers, and partners on CEO''s behalf.
• Deliver general office administration support as needed.

SALARY PACKAGE OFFERED: To be discussed
PLEASE ONLY APPLY IF YOU HAVE THE RELEVANT EXPERIENCE REQUIRED. ONLY SUITABLE CANDIDATES WILL BE CONTACTED.

Skills Required