Job Description

Build a successful career with us

We're all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.

What will you do?

• Extensive engagement, liaison, and coordination with Executive.
• Diary management of high complexity executive diaries - video conferences, meetings ad events.
• Assistance and preparation of business submissions (Exco and board packs etc.)
• Be of support and assistance to a Sanlam Corporate executive leader and their team.
• Attend to the logistics of meetings - venues, catering, equipment, etc.
• Full coordination of Executive's travel and accommodation arrangements.
• Preparation of letters, slides, minutes of meetings, etc.
• Managing office communication.
• Handling internal and external calls efficiently and professionally.
• Office management
• Ordering of stationery and office supplies
• Maintaining office systems such as filing and data management
• Responsible for processing EXCO office accounts and payments of invoices
• Consolidating, collating and distribution of monthly EXCO reports
• Ensuring delivery and service level management of internal and external service providers for daily services
• Ad hoc projects
• Administrative functions relevant to business requirements

Qualifications and experience

• Matric / Grade 12 and a secretarial diploma or relevant qualification
• 3 - 5 years' experience as a PA at an executive level and/or complex operations
• Exposure to environment with sensitive/confidential information is essential.
• Business etiquette on an executive level
• Relevant experience in the financial services sector

Knowledge and skills

• Above average written and verbal business communication skills in English
• Demonstrate personal integrity and ability to deal with sensitive and confidential information
• Discretion is an essential attribute for this position
• Building and maintaining relationships
• Impact, influencing and gaining commitment
• Analytical and problem solving ability
• Strong planning and organising skills
• Strong attention to detail
• Treating customers fairly and professionally
• Ability to be innovative
• Adaptability and flexibility to change
• Focused on outputs and results driven
• Stress tolerance
• High ethical work standards and professional conduct

Personal qualities

• Responsible with a high level of accountability
• Client focus
• Professional profile
• Effective time management skills
• Self-motivated with a strong focus on delivery
• Conceptual thinking skills
• Must be able to work under pressure Individually
• Be a team player
• Conscientious

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

Our commitment to transformation

Sanlam