Job Description

Job Overview:
We are seeking a dynamic, detail-oriented individual to serve as both a Personal Assistant and Farm Operations Coordinator. This hybrid role involves providing executive-level support, managing daily farm activities, liaising with clients, processing orders and invoices, and coordinating regular livestock or produce auctions. The ideal candidate is highly organized, proactive, and capable of multitasking across administrative and operational duties in a client-facing environment.
Key Responsibilities:
Personal Assistant Duties:

• Provide daily administrative support to the Director/Owner
• Manage calendars, schedule appointments, and coordinate meetings
• Handle travel arrangements and prepare briefing materials
• Assist with personal errands and ad-hoc tasks as needed

Farm Operations Management:

• Oversee daily farm operations in collaboration with staff and service providers
• Liaise with clients regarding orders, services, and delivery schedules
• Maintain stock and supply levels and coordinate procurement
• Ensure the smooth running of farm events and inspections

Client Engagement & Order Processing:

• Manage client communications and provide exceptional customer service
• Process incoming orders and coordinate dispatch/logistics
• Generate and send invoices using appropriate accounting or invoicing software
• Track payments and follow up on outstanding accounts

Auction & Sales Coordination:

• Organize and facilitate farm auctions (online or onsite)
• Prepare catalogs, coordinate marketing, and liaise with buyers/sellers
• Manage registration, bidding, and post-auction communication
• Ensure timely processing of payments and deliveries after auctions

Key Skills and Qualifications:

• Proven experience in personal/executive assistance, farm management, or a related field
• Strong administrative and organizational skills
• Excellent communication and interpersonal abilities
• Knowledge of invoicing software and sales/order processing
• Comfortable working in a fast-paced, multitasking environment
• Understanding of agricultural operations (livestock or crop) preferred
• Valid driver's license and own transport (if applicable)

Bonus Skills:

• Experience with online auction platforms
• Bookkeeping or accounting background
• Marketing/social media skills related to farm sales.

Should you not receive a response within 10 working days, please consider your application unsuccessful.