Job Description

Personal Assistant Our client based in Durbanville is seeking a highly organized, proactive, and efficient Personal Assistant (PA) to provide comprehensive support for the Managing Director. The PA will play a crucial role in ensuring smooth day-to-day operations, managing schedules, coordinating activities, and assisting with various administrative tasks. The ideal candidate must possess exceptional communication skills, strong attention to detail, and the ability to prioritize tasks effectively. Responsibilities:

• Diary and time management for stakeholders
• Manage and maintain the executivexe2x80x99s calendar, scheduling appointments, meeting, and travel arrangements
• Coordinate and prioritize meetings, ensuring all necessary information and materials are available in advance
• Maintain the office filling system
• Attend to any catering/beverage requirements for meetings and functions
• Provide full secretarial and administrative support services to Management
• Anticipate conflicts and proactively resolve scheduling issues to optimize efficiency
• Screen and respond to all incoming telephone calls and take action as appropriate
• Prepare and edit documents, presentations, and reports, ensuring accuracy and confidentiality
• Conduct research, gather information, and compile data to support decision making processes
• Assist with organizing and maintaining files, records, and databases
• Coordinate travel arrangements, including flights, accommodation, visas, and transportation
• Prepare detailed itineraries and provide necessary travel documents in a timely manner
• Plan, organise, and coordinate meetings, conferences, and events, both on site and off site
• Attend meetings, take minutes, and follow up on action items
• Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality at all times
• Build trust and establish effective working relationships
• Preform ad-hoc tasks and assignments as required, demonstrating flexibility and willingness to assist in various areas
• Provide personal support, such as managing personal appointments, errands, and family related matters, as necessary

Requirements:

• Grade 12 or equivalent certificate essential
• Proven 5 yearsxe2x80x99 experience as a Personal Assistant/Secretary
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
• Strong verbal and written communication skills, including exceptional attention to detail
• Proficient skills in Microsoft Word, Excel and Google Sheets
• Discretion and ability to handle confidential information with integrity
• Strong problem solving and decision making abilities
• Flexibility to adapt to changing priorities and work independently with minimal supervision

Please apply with your CV in PDF format, and not an Indeed CV. Job Type: Full-time Salary: From R20,000.00 per month Application Deadline: 2023/11/13