Personal Assistant Job in adcock ingram

Personal Assistant

Aeroton, GP, ZA, South Africa

https://www.mncjobs.co.za/company/adcock-ingram

Job Description

One of the conditions under the Protection of Personal Information Act 4 of 2013 (POPIA) provides that candidates have the right to be informed about the collection and use of their personal information,

In the course of your application: we may

collect personal information that may be used to identify potential professional opportunities other than the job you have applied for but of which we think might be of interest to you. use your Personal Information to confirm references or background checks you have provided us. request your consent to participate in aptitude tests or recruitment assessments.

We also use your personal information to respond to your inquiries, to verify your information and to share information with you.

Your personal information will be securely stored by the Human Capital Department and it will be retained for a period of up to 12 months as of the closure of the application procedure if your application is unsuccessful, and in case of a successful application and you are hired, your data will be transferred to your personal employee file.

By applying for this position, you consent to us processing your personal information.

We reserve the right to make an appointment. If you have not heard from us within 30 (thirty) days of the closing date, please accept that your application was unsuccessful. Correspondence will be entered into only with shortlisted candidates.

Job Purpose:

Deliver comprehensive administrative and logistical support by effectively managing the Managing Director's schedule, communications, and priorities to ensure seamless daily operations.

Acting as a key liaison, the PA handles confidential matters, coordinates meetings and travel, and streamlines day-to-day operations. The role demands professionalism, discretion, and the ability to anticipate needs in a fast-paced environment.

Key Outputs:

Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements. Act as the primary point of contact between the Managing Director and internal/external stakeholders. Prepare and organize reports, presentations, and correspondence. Handle confidential information with the utmost professionalism. Coordinate and prioritize incoming requests, ensuring timely responses. Assist in project management and follow up on action items. Organize and minute executive meetings, ensuring follow-through on decisions. Anticipate the Managing Director's needs and proactively address them. Handle ad-hoc administrative and personal tasks as required. Coordinating office activities. Purchasing office supplies, equipment, and furniture Generating, reconciling and tracking of purchase orders

Matric Degree/ Diploma in relevant field (advantageous) Minimum 5 years' experience as an Executive Assistant, Senior Personal Assistant, or similar role. Computer Literacy: MS Office, Excel & PowerPoint.