Job Description

Listing reference: woolw_000716
Listing status: Online
Apply by: 28 November 2023
Position summary



Industry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain

Location: Western Cape
Contract: Temporary

Remuneration: MARKET RELATED
EE position: No
Introduction
To provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Heads of Central Trade, Central Buying and Engen/Africa.
Job description

• Provide an advanced, efficient, confidential administrative service to the Heads of Central Trade, Central Buying and Engen/Africa, whilst additional support where necessary to extended teams - including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.
• Effective diary management and follow-up to ensure appropriate and constructive time allocation.
• Maintain confidentiality and deal effectively with sensitive information at all times.
• Co-ordinate events for the various central teams
• Processing of accounts, petty cash and travel reconciliations for management and team
• Ordering of stationary and other office equipment
• Travel, diary & meeting management
• Preparation of presentations and other documentation
• General administration

• 3 year Secretarial diploma or other relevant / similar tertiary qualification
• Ability to effectively consolidate strategic information and documentation
• Budgeting skills and understanding of the Woolworthsxe2x80x99 financial processes
• Enthusiastic and confident with strong interpersonal skills
• Ability to build strong relationships
• High level of proficiency ito information systems and working knowledge of MS Word, Excel, Power Point and Microsoft Outlook)
• Effective communication skills xe2x80x93 both verbal and written
• Strong administrative and secretarial influence
• Exceptional customer service and conflict handling skills
• Analytical skills
• Accuracy and attention to detail
• Strong planning and organisational skills
• Ability to multi-task, to prioritise workload and to work under pressure
• Ability to work and make decisions independently