Job Description

An established company in the global retail design industry is seeking a detail-oriented Payroll Officer.
The successful candidate will be responsible for managing all payroll processes accurately, on time, and in full compliance with legal and internal requirements.
This role plays a vital part in ensuring employees are paid correctly and that payroll operations meet all regulatory standards. The Payroll Officer will also support the business with payroll reporting, audits, and compliance-related tasks.
Responsibilities:
Payroll Processing & Accuracy:

• Process fortnightly wages and monthly salaries accurately and on schedule.
• Review and verify all payroll output before final authorisation by the Payroll Manager.
• Process all third-party payments, including legal garnishees and union subscriptions.
• Prepare and process all salary increases and incentive payments.
• Prepare and electronically send payslips to employees.
• Manage full leave administration, ensuring accurate tracking and processing.
• Process Electronic Funds Transfers (EFTs) for any ad-hoc payments.
• Prepare monthly leave pay and bonus provisions

Compliance & Reporting:

• Ensure the company adheres to all current legislative payroll requirements and stays updated on changes.
• Implement and maintain robust payroll procedures, processes, and policies.
• Ensure internal controls are consistently in place and effective.
• Ensure accurate and timely processing of IRP5s and relevant reconciliations.
• Prepare and submit WCA (Workmen's Compensation Act) returns.
• Respond to requests for information from SARS (South African Revenue Service)

Administrative Tasks:

• Perform all necessary administrative tasks related to payroll.
• Compile documentation and AODs (Acknowledgements of Debt) for staff loans, facilitating approval by the Payroll Manager.
• Design and generate various reports using People 300 reporting tools.
• Provide ad-hoc reports to the HR Executive, including information for wage negotiations and Employment Equity.
• Assist auditors as required.
• Administer any UI.19 and other related documentation requests to and from the Department of Labour
• Administer all documentation to Unions and Bargaining Councils for staff who are members.

System and Data Management:

• Maintain optimal data integrity of all employee information within People 300.

Third-Party Payments & Reconciliation:

• Process and authorise month-end payments and related reconciliations.
• Responsible for managing the accuracy of leave on People 300, ensuring compliance.

Auditing & Support:

• Provide comprehensive assistance to auditors as required during external audits.
• Provide ad-hoc payroll-related reports to the HR Executive as needed for strategic planning and decision-making.

Ad-hoc Tasks:

• Undertake any additional reasonable requests from management, including active participation in specific projects as and when needed to support departmental and organisational objectives.

Requirements:

• Human Resources or Payroll Qualification
• 5-6 years of proven payroll administration experience, ideally within a large, fast-paced company environment.
• Excellent knowledge of payroll administration legal requirements and tax regulations.
• Must have Sage 300 experience
• Time & Attendance Systems experience.
• Advanced Microsoft Office and Excel skills.
• Minimum 2 years of experience with VIP Payroll Software and 1 year with People 300.
• Comfortable working with numbers and strong reconciliation skills.

Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on ourwebsite, should you wish to keep abreast with our active roles.
IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer "personal information" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 ("POPIA").
For more information please contact:
Kelly Andrews