Job Description

This role plays a vital part in ensuring employees are paid correctly and that payroll operations meet all regulatory standards. The Payroll Officer will also support the business with payroll reporting, audits, and compliance-related tasks.
Responsibilities:
Payroll Processing & Accuracy:

• Process fortnightly wages and monthly salaries accurately and on schedule.
• Review and verify all payroll output before final authorisation by the Payroll Manager.
• Process all third-party payments, including legal garnishees and union subscriptions.
• Prepare and process all salary increases and incentive payments.
• Prepare and electronically send payslips to employees.
• Manage full leave administration, ensuring accurate tracking and processing.
• Process Electronic Funds Transfers (EFTs) for any ad-hoc payments.
• Prepare monthly leave pay and bonus provisions

Compliance & Reporting:

• Ensure the company adheres to all current legislative payroll requirements and stays updated on changes.
• Implement and maintain robust payroll procedures, processes, and policies.
• Ensure internal controls are consistently in place and effective.
• Ensure accurate and timely processing of IRP5s and relevant reconciliations.
• Prepare and submit WCA (Workmen's Compensation Act) returns.
• Respond to requests for information from SARS (South African Revenue Service)

Administrative Tasks:

• Perform all necessary administrative tasks related to payroll.
• Compile documentation and AODs (Acknowledgements of Debt) for staff loans, facilitating approval by the Payroll Manager.
• Design and generate various reports using People 300 reporting tools.
• Provide ad-hoc reports to the HR Executive, including information for wage negotiations and Employment Equity.
• Assist auditors as required.
• Administer any UI.19 and other related documentation requests to and from the Department of Labour
• Administer all documentation to Unions and Bargaining Councils for staff who are members.

System and Data Management:

• Maintain optimal data integrity of all employee information within People 300.

Third-Party Payments & Reconciliation:

• Process and authorise month-end payments and related reconciliations.
• Responsible for managing the accuracy of leave on People 300, ensuring compliance.

Auditing & Support:

• Provide comprehensive assistance to auditors as required during external audits.
• Provide ad-hoc payroll-related reports to the HR Executive as needed for strategic planning and decision-making.

Ad-hoc Tasks:

• Undertake any additional reasonable requests from management, including active participation in specific projects as and when needed to support departmental and organisational objectives.

Requirements:

• Human Resources or Payroll Qualification
• 5-6 years of proven payroll administration experience, ideally within a large, fast-paced company environment.
• Excellent knowledge of payroll administration legal requirements and tax regulations.
• Must have Sage 300 experience
• Time & Attendance Systems experience.
• Advanced Microsoft Office and Excel skills.
• Minimum 2 years of experience with VIP Payroll Software and 1 year with People 300.
• Comfortable working with numbers and strong reconciliation skills.