Job Description

Company Description

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa - products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes.

We are seeking a meticulous

Payroll Administrator

to handle the

day-to-day payroll capturing

, including the processing of

third-party payments

,

EMP201

,

EMP501 submissions

, and

WCA

compliance, using the

Payspace payroll system

. The role ensures the accurate and timely processing of payroll, statutory submissions, and third-party payments, with a focus on compliance with South African payroll laws and regulations.

Key Responsibilities:

Day-to-Day Payroll Capturing:

+ Accurately capture payroll data, including attendance, overtime, third-party payments, and other payroll adjustments, ensuring all entries are correctly recorded in the

Payspace system

.
+ Update and maintain employee records in the

Payspace payroll system

, ensuring that payroll information is accurate and up to date.

EMP, WCA, and Statutory Compliance:

+ Ensure accurate and timely completion of

EMP201

monthly submissions (including

PAYE

,

UIF

, and

SDL

) and

EMP501

reconciliations in compliance with

SARS

regulations.
+ Prepare and submit

EMP501

annual tax submissions for employees, ensuring accuracy and resolving discrepancies as needed.
+ Process

Workmen's Compensation Act (WCA)

submissions and ensure correct classification of employees for WCA reporting and compliance with the Department of Employment and Labour.

Third-Party Payments:

+ Process and manage

third-party payments

, such as garnishments, loan repayments, medical aids, and pension contributions, ensuring they are accurately captured in the

Payspace payroll system

.
+ Ensure timely and accurate payments to third-party organizations and vendors, maintaining proper records of transactions.

Payroll Adjustments and Deductions:

+ Process employee benefits, deductions, and payroll-related adjustments within the

Psiber payroll system

, ensuring compliance with company policies and statutory requirements.
+ Ensure the correct processing of statutory deductions such as

UIF

,

PAYE

, and

SDL

.

Payroll Queries and Discrepancies:

+ Handle payroll-related queries and discrepancies from employees, management, and third-party providers, providing timely and accurate solutions.

Reporting & Compliance:

+ Generate payroll reports as required, including statutory reports (

EMP201

,

EMP501

), third-party payments, and other payroll-related reports.
+ Ensure compliance with

BCEA

,

SARS

regulations, and other relevant statutory payroll requirements.

Qualifications

Qualifications:

Education:

A

Finance Diploma

or equivalent qualification is required.

Experience:

1 to 3 years of experience in payroll administration, specifically using

Payspace payroll system

or similar payroll software.

Knowledge:

+ Strong understanding of

EMP201

,

EMP501

, and

WCA

submissions.
+ Knowledge of third-party payment processes and payroll compliance.
+ Familiarity with statutory deductions and South African payroll laws, including

BCEA

.

Skills & Competencies:

Attention to Detail:

High level of accuracy and attention to detail when capturing payroll data, processing third-party payments, and ensuring compliance with statutory submissions.

Proficiency in Psiber Payroll System:

Experience with

Psiber payroll system

or similar software to process payroll and third-party payments.

Organizational Skills:

Strong organizational skills with the ability to manage multiple payroll tasks and meet submission deadlines.

Communication Skills:

Effective communication skills to address payroll queries and collaborate with employees, management, and third-party organizations.

Problem-Solving Skills:

Ability to resolve discrepancies and issues related to payroll and third-party payments quickly and efficiently.

Additional Information

Personal Attributes

Excellent problem-solving skills backed by solid technical knowledge. Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users. Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment. A versatile and service-oriented mind-set. Good communication skills. Understands the importance of documentation. * Open to learn, but also willing to teach.