Job Description

Description:

Administrate Payroll payments and processes.

Requirement:

Minimum Grade 12 or NQF 4 Ability to communicate in English Communication skills Previous experience (minimum 1 year) an advantage (full training will be provided) Valid ID or passport with applicable work permit Communicate with Internal Customers

Key Performance Area:

Third party payments

Meet deadlines for payments


Compile reports and do EFT Payments


GL recons to have no outstanding issues longer than 60 days.

Queries

Give feedback within Standard query deadline and escalate if necessary


Keep record on queries and give feedback to Management

Payment of Payroll Salaries

Meet deadlines & Cut-off dates (Payroll/Casuals/ Driver's and ad hoc projects)


Accuracy of data input & variable links (Personal / Bank)


Know and Comply with Statutory Requirements


Verify integrity of data received


Verify compliance to Salary Bands


Manage ad hoc payments.

Administration & Record Keeping

New Employee file checklist must be completed within set deadlines.


Meet external and internal audit standards and requirements


Update and maintain Leave Management records (Sick, WCA, Disability, Annual, Excessive Leave, Forfeit Leave)


Filing to be up to date on and around your desk & the strong room area.


Benefits reporting & Administration. (Death/Disability, Terminations & Funeral Claims)

Reporting

Monthly reporting to Line Managers/Divisional Managers & Store Managers


Third party & Garnishee Payments


Pro-active reporting of Overtime, Leave, Disability & Sick Leave

Competencies:

Planning

Ensures that the necessary means to perform the job are available on time. Puts matters in an efficient order when planning. Makes the plan understandable for everyone involved. Makes, and maintains a realistic plan. Sets priorities.

Performing under pressure

Delivers good results under pressure. Persists when faced with setbacks. Continues to do the right thing under pressure, without making mistakes. Maintains an even performance under pressure.

Drive

Sets high standards for his/her own performance. Works hard to realise above average results. Believes in the feasibility of goals, is dedicated. Often does more than is expected of him/her.

Assertiveness

Isn't afraid to enter into discussion. Effectively stands up for his/her own opinion. Can handle criticism. Speaks up when others cross his/her boundaries

Integrity

Keeps promises. Creates realistic expectations. Is sincere. handles sensitive information carefully. shows awareness of values, indicates when boundaries are crossed.

Accuracy

Works in an orderly fashion. Ensures that matters are handled in an orderly and accurate manner from start to finish. Prevents mistakes. Invests energy in checking his/her work for mistakes.

Client focus

Deals with clients in a friendly manner. Shows involvement in the client's problem. Makes clients feel welcome . Approaches the client's question with a can-do mentality.

Personal development

Is focused on self-broadening and/or gaining more in-depth knowledge. Follows relevant training programmes and/or looks for opportunities to gain experience. Seeks and uses opportunities for personal development. * Asks for feedback in order to learn.