Job Description

Stefanutti Stocks Corporate Services is looking for enthusiastic and specialized Payroll Administrator to join our team. The successful candidate will be responsible to manage and execute the full payroll function using Sage 300, ensuring accurate and timely processing of employee salaries and wages, statutory deductions, and reporting. The role also requires proficiency in Microsoft Office 365 tools to streamline payroll operations, reporting, and collaboration.

Key Responsibilities:

Payroll Processing (Sage 300)

Process monthly payroll for salaried and hourly employees across multiple jurisdictions. Maintain employee records and payroll data integrity. Process new hires, terminations, and changes in employee status. Ensure compliance with tax laws and statutory requirements (PAYE, UIF, SDL, etc.). Reconcile payroll reports and general ledger accounts.

Reporting & Compliance

Generate payroll reports for management and auditors. Submit EMP201, EMP501, and IRP5 reconciliations. Ensure compliance with SARS and Department of Labour regulations.

Microsoft Office 365 Integration

Use Excel for payroll analysis, pivot tables, and dashboards. Utilize SharePoint for document management and workflow automation. Collaborate via Teams and Outlook for communication and scheduling. Use internal systems (S@S) for automation and reporting.

Audits & Controls

Prepare for internal and external audits. Maintain confidentiality and security of payroll data. Implement and monitor internal controls.

Stakeholder Engagement

Liaise with HR, Finance, and external service providers. Address employee payroll queries promptly and professionally.


Diploma or Degree in Payroll Administration.



5+ years in payroll administration, with 3+ years on Sage 300 including Job Costing.

Technical Skills:

Proficient in Sage 300 People or Payroll Advanced Excel (VLOOKUP, Pivot Tables) Familiar with SharePoint, Teams

Knowledge:

South African tax and labour legislation SADC countries tax and labour legislation Payroll best practices and audit requirements

Soft Skills:

Attention to detail Confidentiality and integrity Communication and interpersonal skills Analytical and problem-solving abilities

This position will be advertised until the 31st of August 2025.