Job Description

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We are seeking a highly organised and proactive part-time Project Administrator (8 -10 hours per week) to support a senior executive on a key strategic project based in Camps Bay. While this is a remote position, visits to the project may be required. This role requires someone who is detail-oriented, efficient, and comfortable working in a dynamic environment. While traditional diary management is minimal, the ideal candidate will take ownership of administrative, financial, and stakeholder coordination tasks to ensure seamless project execution.
Key Responsibilities:

• Provide administrative support to the executive

• Assist with project planning, tracking progress, and coordinating deliverables

• Prepare, edit and manage reports, spreadsheets, and presentations

• Liaise with internal and external stakeholders on behalf of the executive

• Track project-related budgets, expenses, and invoicing

• Schedule meetings, record minutes, and follow up on action items

• Ensure documentation and filing systems are up to date and accessible

• Support with general ad-hoc admin and operational tasks related to the project

Requirements

• Proven experience as a Personal Assistant, Project Administrator, or similar role

• Strong organisational and multitasking abilities

• Excellent written and verbal communication skills

• Financial administration experience (budget tracking, reconciliations, invoicing, etc.)

• Ability to work independently and take initiative

• Proficiency in MS Office Suite (especially Excel, Word, PowerPoint)

• Professionalism, discretion, and attention to detail

• Familiarity with project management tools (e.g., Trello, Asana, MS Projects) is an advantage

Preferred Qualities:

• Experience working with executive-level stakeholders

• Exposure to project environments or structured frameworks

• A calm and solution-focused attitude

Benefits
Travel costs to the site will be reimbursed