Job Description

PA to Managing Director

Cape Town | Full-time, Permanent | Junior to Mid-level Position

SMAC Gallery is looking for a highly motivated and dynamic individual to join our Cape Town team as a Personal Assistant to the Managing Director. This is a hands-on role within a fast-paced contemporary art environment, ideal for someone with exceptional organisational skills, strong communication abilities, and a passion for the arts.

Salary: Dependent on experience

Start Date: As soon as possible

Probation: 3 months

Working Hours: Monday to Friday, 09h00 - 17h00

Two Saturdays per month, 10h00 - 15h00

Overtime required during busy periods and exhibition openings

Key Responsibilities:

Provide comprehensive administrative and personal support to the Managing Director

Manage the Director's calendar, schedule, and correspondence across multiple companies

Handle all travel arrangements (local, regional, and international)

Act as a liaison between the Director and internal/external stakeholders

Conduct research and assist in project management and special projects

Maintain confidentiality and discretion at all times

Oversee and assist with the smooth day-to-day running of the gallery, including:

Artwork sales and post-sale client liaison

Artist communication, logistics, and production support

Basic project and event management

Artwork and database administration

Storeroom and supplier management

Assistance with installations, gallery design, and communications

Requirements:

Minimum of 2-3 years' work experience in a professional environment -- experience in the arts industry, event/project management, or a gallery environment is a strong advantage

Excellent written and verbal communication skills (English)

Highly organised, detail-oriented, and able to prioritise effectively

Strong interpersonal skills and professional demeanour

Proven ability to work under pressure and meet deadlines

Discreet, trustworthy, and reliable

Advanced Mac and Excel proficiency; Adobe InDesign/Photoshop experience beneficial

Valid driver's licence and own car

Contactable references essential

If you are a proactive, committed, and detail-driven individual eager to grow within a dynamic arts environment, we would love to hear from you.

To Apply: Please send your CV and a short motivation letter to operations@smacgallery.com.

Subject line: Application - PA to Managing Director (Cape Town)

Job Type: Full-time

Work Location: In person