Job Description

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency -- we operate as a dedicated extension of our U.S.-based clients' teams, delivering reliable, process-driven, and people-focused operational support.
We are seeking an Operations & Purchasing Administrator to support purchasing, order tracking, and invoice processing across multiple U.S.-based healthcare facilities. This is a support and coordination role focused on accurate processing, follow-ups, and ensuring smooth day-to-day operational flow.
This role is suited for candidates who are detail-oriented, process-driven, and enjoy keeping operations running smoothly behind the scenes.
PLEASE NOTE:

• Working Hours: Monday - Friday, 9:00 AM - 6:00 PM EST

(4:00 PM - 1:00 AM South African Time; subject to change due to daylight savings or operational requirements) * Work Environment: Fully remote

• Public Holidays: You will be required to work on both South African and U.S. public holidays

(SA public holidays compensated in accordance with the BCEA) * Internet Requirements: Fixed fibre line with a minimum speed of 25 Mbps (upload & download) and a wired Ethernet connection

• Power Backup: A reliable power backup solution is mandatory due to load shedding

Key Responsibilities:

• Process and track purchase requests and orders using internal systems
• Perform basic budget checks and confirm required approvals before processing
• Assist with sourcing approved non-catalogue items as required
• Communicate with facilities and suppliers regarding order status, delays, and deliveries
• Match supplier invoices to purchase orders and flag discrepancies
• Track rental and equipment usage and support timely return processes
• Maintain accurate records and documentation to support smooth operational workflows

Requirements

• Experience in an administrative, operations, or finance support role
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Comfortable working with systems, data capture, and structured processes
• Clear written and verbal communication skills
• Reliable, organized, and able to work independently in a remote environment
• Background in operations, logistics, finance administration, or supply chain support
• Experience supporting multiple stakeholders or facilities
• Exposure to compliance-driven or healthcare environments

If you are not contacted within 14 working days, please consider your application unsuccessful.

Skills Required