Job Description

Eastern Cape, Port Elizabeth

Monthly Cost To Company (Market related)

Our client, operating in the energy sector, based in Port Elizabeth is currently looking to employ an Operations Manager. Only candidates who are available immediately will be considered.

Main purpose of the position:

• Responsible for overseeing and coordinating all the operations of the Port Elizabeth branch, and ensuring the effectiveness at all times.
• Responsible for ensuring that the workshop, and warehouse is running efficiently, thus being responsible for asset management (controls and inspections) and working in coordination with the store person(s).
• Responsible for coordinating the Contracts managers making sure they are carrying out there duties correctly within budget and timeline as well as communicating daily updates on progress on sites.
• Ensure that the contacts managers have the materials, tools, equipment, PPE etc. working in coordination with the buyer and storeman required to carry out the work.
• Responsible for every aspect of a project - starting from the planning stages, until the final hand over, and after sales support (dealing with issues if they arise).
• Supervising the teams and sub-contractors used for each project to ensure optimal efficiency and high-quality service at all times.
• Assisting with ordering and obtaining supplies, scheduling equipment maintenance as needed, and managing employees.
• Required to have efficient Health and Safety training and understanding.
• Required to do basic costings on smaller maintenance jobs and send through basic quotes when required.

Requirements:

• Candidates must be available immediately.
• Matric or equivalent.
• Higher Education in Construction Management / Built Environment / Quantity Surveying or related.
• At least 5-7 years or more relevant experience in working as a Project or Contracts Manager / Supervisor or related management experience, especially in the Construction / HVAC/ Insulation Industry.
• Valid driverxe2x80x99s license.
• Health and Safety Training and related.
• Bilingual - English and Afrikaans (Advantage, not required).
• Proficient in the use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Be willing to travel.
• Knowledge of office management systems and procedures.
• Knowledge of Purchasing Processes.
• Experience in working with big teams.
• Health and Safety Management experience.
• Experience in interpreting engineering plans and drawings.
• Scaffolding Erecting experience (advantageous).
• Working at Heights Experience (advantageous).
• Ability to interpret engineering plans and drawings.

Ability to carry out QCPxe2x80x99s on projects. * Ability to understand and read technical specifications and drawings.

• Ability to operate power tools and equipment.
• Professional client interaction skills.

Responsibilities:
Branch and Site Management:

• Ensuring the effective running of the workshop and warehouse.
• Managing and Controlling Stock.
• Communicate regularly with store staff to help procure needed items.
• Plan projects to ensure that the site teams can deliver according to budget and within time constraints (start to finish).
• Analyzing plans to ensure that projects meet design specification, safety, and budget specifications.
• Ensuring all projects are complete within budget and according to deadline dates.
• Recommending changes to operations or procedures to increase efficiency.
• Inspecting sites regularly to identify and eliminate potential safety hazards.
• Ensuring procurement and reconciliation of materials are carried out in accordance with Company procedures to the best value and to prevent delays.
• Establish teams on site.
• Supervising and instructing the teams as well as subcontractors on each site.
• Ensuring material management and employee management for each site.
• Ensure site team compliance with company rules, policies, and procedures.
• Sign off daily permits.
• Attending site meetings.
• Communicate daily toolbox talks to employees.
• Communication with workshop employees.
• Measure work for clients for invoicing and quotation purposes.
• Manage the workshop to optimize production to prevent a bottle neck in materials.
• Attending to all internal/ external queries and quote requests.

Employee Management:

• Coordinating the Contracts managers making sure they are carrying out there duties correctly within budget and timeline as well as communicating daily updates on progress on sites.
• Ensuring the contacts managers have the materials, tools, equipment, PPE etc. working in coordination with the buyer and store person required to carry out the work.
• Calculating/ checking and updating daily staff timesheets according to time worked.
• Maintaining an accurate record of employee attendance.
• Ensuring employees are working towards the benefit of the company at all times and if not report immediately.
• Offer to train and help a junior or struggling fitter or Lagger when he/she is struggling with a task.

Labour Relations:

• Dealing with staff grievances.
• Dealing with Trade Unions (if applicable).
• Assisting with issuing warnings.
• Evaluating the performance of employees and instituting disciplinary measures as needed.
• Assisting with recruiting employees in the correct process.
• Providing and communicating on behalf of staff for payroll related/ HR documentation.
• Ensuring that all staff under your direct supervision follow company and onsite company health and safety rules and regulations at all times.

Health, Safety, and Environmental:

• Maintain and manage teams and subcontractors, ensuring all subcontractors follow proper Health and Safety procedures and processes.
• Ensuring compliance with Health and Safety procedures and legal obligations.
• Handling site accidents in accordance with established accident protocol.
• Educating site workers on safety regulations and accident protocol.
• Enforcing site safety rules to minimize work-related accidents and injuries.
• Do monthly audits/updates on site safety file.

Quality:

• Performing accurate data entry for all client accounts (accounts receivables and cash sales) xe2x80x93 quotes, invoicing, credit notes.
• Establish and promote best practices.
• Carry out QCPxe2x80x99s on jobs with photos supplied on phases / layers until completion to ensure a functional as well as aesthetically pleasing finished product.

Customer Relations:

• Meeting with clients to find out their requirements.
• Build and maintain relationships with both the client and external customers.
• Liaising directly with clients.

Please consider your application unsuccessful should you not receive a response within 2 weeks of applying.

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