Job Description

Main purpose of the position:

• Responsible for overseeing and coordinating all the operations of the Port Elizabeth branch, and ensuring the effectiveness at all times.
• Responsible for ensuring that the workshop, and warehouse is running efficiently, thus being responsible for asset management (controls and inspections) and working in coordination with the store person(s).
• Responsible for coordinating the Contracts managers making sure they are carrying out there duties correctly within budget and timeline as well as communicating daily updates on progress on sites.
• Ensure that the contacts managers have the materials, tools, equipment, PPE etc. working in coordination with the buyer and storeman required to carry out the work.
• Responsible for every aspect of a project - starting from the planning stages, until the final hand over, and after sales support (dealing with issues if they arise).
• Supervising the teams and sub-contractors used for each project to ensure optimal efficiency and high-quality service at all times.
• Assisting with ordering and obtaining supplies, scheduling equipment maintenance as needed, and managing employees.
• Required to have efficient Health and Safety training and understanding.
• Required to do basic costings on smaller maintenance jobs and send through basic quotes when required.

Requirements:

• Candidates must be available immediately.
• Matric or equivalent.
• Higher Education in Construction Management / Built Environment / Quantity Surveying or related.
• At least 5-7 years or more relevant experience in working as a Project or Contracts Manager / Supervisor or related management experience, especially in the Construction / HVAC/ Insulation Industry.
• Valid drivers license.
• Health and Safety Training and related.
• Bilingual - English and Afrikaans (Advantage, not required).
• Proficient in the use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Be willing to travel.
• Knowledge of office management systems and procedures.
• Knowledge of Purchasing Processes.
• Experience in working with big teams.
• Health and Safety Management experience.
• Experience in interpreting engineering plans and drawings.
• Scaffolding Erecting experience (advantageous).
• Working at Heights Experience (advantageous).
• Ability to interpret engineering plans and drawings.

Ability to carry out QCPs on projects. * Ability to understand and read technical specifications and drawings.

• Ability to operate power tools and equipment.
• Professional client interaction skills.

Responsibilities:
Branch and Site Management:

• Ensuring the effective running of the workshop and warehouse.
• Managing and Controlling Stock.
• Communicate regularly with store staff to help procure needed items.
• Plan projects to ensure that the site teams can deliver according to budget and within time constraints (start to finish).
• Analyzing plans to ensure that projects meet design specification, safety, and budget specifications.
• Ensuring all projects are complete within budget and according to deadline dates.
• Recommending changes to operations or procedures to increase efficiency.
• Inspecting sites regularly to identify and eliminate potential safety hazards.
• Ensuring procurement and reconciliation of materials are carried out in accordance with Company procedures to the best value and to prevent delays.
• Establish teams on site.
• Supervising and instructing the teams as well as subcontractors on each site.
• Ensuring material management and employee management for each site.
• Ensure site team compliance with company rules, policies, and procedures.
• Sign off daily permits.
• Attending site meetings.
• Communicate daily toolbox talks to employees.
• Communication with workshop employees.
• Measure work for clients for invoicing and quotation purposes.
• Manage the workshop to optimize production to prevent a bottle neck in materials.
• Attending to all internal/ external queries and quote requests.

Employee Management:

• Coordinating the Contracts managers making sure they are carrying out there duties correctly within budget and timeline as well as communicating daily updates on progress on sites.
• Ensuring the contacts managers have the materials, tools, equipment, PPE etc. working in coordination with the buyer and store person required to carry out the work.
• Calculating/ checking and updating daily staff timesheets according to time worked.
• Maintaining an accurate record of employee attendance.
• Ensuring employees are working towards the benefit of the company at all times and if not report immediately.
• Offer to train and help a junior or struggling fitter or Lagger when he/she is struggling with a task.

Labour Relations:

• Dealing with staff grievances.
• Dealing with Trade Unions (if applicable).
• Assisting with issuing warnings.
• Evaluating the performance of employees and instituting disciplinary measures as needed.
• Assisting with recruiting employees in the correct process.
• Providing and communicating on behalf of staff for payroll related/ HR documentation.
• Ensuring that all staff under your direct supervision follow company and onsite company health and safety rules and regulations at all times.

Health, Safety, and Environmental:

• Maintain and manage teams and subcontractors, ensuring all subcontractors follow proper Health and Safety procedures and processes.
• Ensuring compliance with Health and Safety procedures and legal obligations.
• Handling site accidents in accordance with established accident protocol.
• Educating site workers on safety regulations and accident protocol.
• Enforcing site safety rules to minimize work-related accidents and injuries.
• Do monthly audits/updates on site safety file.

Quality:

• Performing accurate data entry for all client accounts (accounts receivables and cash sales) quotes, invoicing, credit notes.
• Establish and promote best practices.
• Carry out QCPs on jobs with photos supplied on phases / layers until completion to ensure a functional as well as aesthetically pleasing finished product.

Customer Relations:

• Meeting with clients to find out their requirements.
• Build and maintain relationships with both the client and external customers.
• Liaising directly with clients.

Please consider your application unsuccessful should you not receive a response within 2 weeks of applying.

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