Job Description

Key Functions
Operational efficiency

• Ensure smooth day to day operations of division. Coordinate different departments - Laboratory, Operations, Sales, Logistics, Maintenance
• Meet daily with operations team and discuss stock levels, customer orders, daily schedule and possible non-conformances
• Finalize and submit month-end stock and transfer opening stocks to new month stock sheet
• Monitor and investigate all stock variances
• Manage and limit wastage
• Ensure good housekeeping and hygiene standards are maintained by monthly plant inspections
• Manage service providers

Efficient scheduling & Daily Logistics

• Daily planning meetings with staff and handovers
• Maximize vehicle usage and limit standing time and washing.
• Limit driver working hours through scheduling and communication
• Manage the boiler operator

Communication with all customers and suppliers

• Daily communication with customers and adhere to customer SLA's
• Update Planning schedules daily and communicate changes to Finance
• Daily communication with suppliers to maintain efficient stock levels and acceptable offloading and standing time
• Inform suppliers and GM of quality issues in writing

Financial performance

• Management and maintain divisional expense budget
• Approve all purchase orders
• Oversee the compilation of and the analysis of financial information to prepare financial statements including monthly and annual accounts
• Ensure financial records are maintained in compliance with accepted policies and procedures

Environmental compliance (ISO14001)

• Comply with policies and procedures for environment management
• Monitor water usage and minimize waste

Food safety compliance (ISO22000)

• Maintain, verify and update a food safety management system
• Monthly/Quarterly verification of CCPs; OPRPs and PRPs
• Schedule annual certification audits, assist auditors during audits and maintain certification
• Conduct annual contractor hygiene training
• Monitor yard stock levels and ensure maximum number of flowbins and drums are not exceeded
• Manage waste water and sludge levels and schedule removal
• Ensure good housekeeping standards are maintained by daily plant inspections

Quality compliance (ISO9001)

• Ensure all products comply to South African regulations (Act 36 of 1947), especially in terms of inclusions of specific raw materials
• Maintain, verify and update all documents required for optimum operation of division (ISO 9001 compliance)
• Assist in annual customer audits and ensure customer satisfaction
• Formulate all blended products. Ensure change control procedure is followed and communicate changes to necessary parties

Sustainability compliance (ISCC)

• Maintain, verify and update a ISCC sustainability management system
• Schedule annual certification audits, assist auditors during audits and maintain certification
• Verify ISCC required documentation
• Calculate and submit ISCC mass balance reports

Human resources

• Lead and manage the team effectively
• Monthly training, bi-annual performance reviews
• Monitor and submit hours and incentive bonuses monthly
• Recruitment and induction of new employees

Capturing of daily stock movement

• Capture all stock movements immediately after it took place
• Verify weights by comparing internal weighbridge, external weighbridges and dips
• Monitor and investigate all stock variances immediately
• Finalize month-end stock and transfer opening stocks to new month stock sheet by the end of the first day of the new month
• Ensure timely and accurate instructions and blends

Document verification

• Ensure GRV's and GDN's for all raw materials and products are completed correctly, including product codes
• Ensure correct weighing of all loads of raw materials coming in and product going out

Health and Safety

• Participate in safety forums
• Comply with safety policies and procedures

Key Requirements

• Grade 12 or equivalent
• Knowledge of FSSC and Quality systems and standards will be an advantage.
• Knowledge of health and safety standards and compliance will be an advantage.
• Basic knowledge of business, finance and management principles will be an advantage.
• Knowledge of Human Resource principles and practices will be an advantage.
• SAP Experience is essential.
• Service delivery orientated
• Excellent communication skills
• Excellent critical thinking and problem-solving skills