Job Description

Thorburn Security Solutions is looking for an Operations Administrator to provide essential administrative support for regional security operations across KwaZulu-Natal, Free State, and Eastern Cape. This role ensures accuracy, compliance, and timely execution of key tasks, enabling managers to focus on strategic priorities.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. to find out more about who we are in a nutshell.
Duties & Responsibilities

• Manage invoicing, payment follow-ups, and client portal uploads.
• Consolidate monthly fuel spend and prepare reconciliations for payroll and clients.
• Handle petty cash and ensure accurate month-end reconciliations.
• Maintain and update client contracts, addendums, and registers.
• Track CCMA cases and liaise with HR and Compliance teams.
• Support managers with quotations, change notes, and income statement reviews.
• Monitor e-learning completion and study assignment submissions.
• Coordinate office schedules, emergency work-from-home plans, and event logistics.
• Maintain asset registers and oversee claims resolution.
• Ensure SLA compliance and monitor client service delivery standards.

Skills and Competencies

• Proficiency in MS Office Suite (Excel, Word, Outlook)
• Familiarity with invoicing systems and client portals
• Strong organizational and time management skills
• Understanding of fuel reconciliation and petty cash processes
• Knowledge of compliance and contract management
• Ability to work well with people and build team spirit
• Upholds principles and values with integrity
• Plans and organizes effectively to meet deadlines
• Follows instructions and procedures accurately
• Copes well under pressure and setbacks
• Achieves personal work goals and seeks continuous improvement

Qualifications

• Grade 12 (Matric)
• 3-5 years' experience in administrative roles, preferably in security or facilities management
• Strong computer literacy (MS Office Suite: Excel, Word, Outlook)
• Knowledge of invoicing systems, client portals, and compliance processes

Skills Required