Job Description

Job Advert Summary

Bidvest Tank Terminals is looking to fill an Operations Administrator position, to provide support to the Operations Director, General Manager and Operations team in handling all administrative tasks as well as any departmental system administration requirements.

Minimum Requirements

Grade 12 with Maths & Science and proficiency in English Office/Admin diploma 3 - 5 years general administrative experience is required. Relevant SAP knowledge and experience Good knowledge of the requisition and receipting process Good understanding of IT Management Systems Sound knowledge of Microsoft office package Some understanding of SHEQ Systems (ISO 45001, ISO 9001 & ISO 14001) Managing Scientrix dashboard skills will be advantageous Excellent communication skills

Duties and Responsibilities

Maintain a high level of communication between the Operations department and all other departments within the company Co-ordinate internal requests with various departments Schedule meetings, strategic sessions, workshops, team building sessions, etc. Responsible for general office administration including replenishments Minute taking for meetings (general meetings, OPCO, ROPCO, strategy sessions, workshops, etc. Collate and verify daily operations information for Durban (HFO and Steam) Generate purchase requisitions for operations services (cleaners, laundry, grass cutting, AES, TES etc) Receipt purchase orders on SAP Provide monthly reports regarding the status of receipts for Operations Report and follow up with all defects in the admin building and ensure office cleanliness Ensure that all Operational data and receipts are filed and available when required Ensure that monthly accruals are compiled and sent to Finance timeously Ensure that all TES time schedules are checked and signed off by the Managers Arrange meeting venues and coordinate bookings in conjunction with Prestige staff Arrange meals when required for meetings Makro card and petty cash control and reconciliation Co-ordinate and manage PPE as per service level agreement as well as the distribution of overalls to employees Ensure that IT systems groups are up to date (email groups, IMS groups, Scientrix, etc) Communicate with BTT Suppliers when necessary

Knowledge, Skills and Abilities required

Ability to plan organise, prioritise and multi-task Excellent problem-solving skills High levels of integrity and confidentiality Must be able to work well in teams Ability to work under pressure Must have knowledge of the SAP requisition and receipting process Excellent communication skills (written and verbal) High attention to detail * Computer Literate - SAP and Excel