Job Description

Purpose:


Coordinate relevant orders from dealers, receive invoices from vendor and invoice dealers in an accurate and timeously as per agreed standard operating procedures.


Minimum Requirements:

Higher Certificates and/or Advanced National (Vocational) Certificates with NQF Level 04 1 - 2 years' experience in a similar environment, with Excel skill at an advanced level Driver's License

Key Duties & Responsibilities:

Receive orders from dealers & process on the system & issuing thereof. Receive invoices from vendors & process on the system & issuing thereof. Part stock card creation and pricing adjustments. Assist with all dealer and supplier queries. Bi-weekly management reporting, present figures and sales mix etc.

Process & Governance:

Deliver on agreed performance targets according to set procedures and service level agreements. Execute work in line with governance and compliance processes. Identify and apply known solutions to operational challenges and escalate unresolved issues. Record and report on work activities to provide timely and accurate information for decision making in area of accountability. Attend to the vendor process by issuing order from the dealer to the vendor and ensure that dealer is invoiced. Ensure understanding of financial principles for accuracy of financial transactions. Following up on debtors, creditors and issuing of credit notes in order to contribute to company financial policies and procedure. Issuing orders and invoicing on the relevant system. Receive orders form dealers and complete the relevant documentation to provide orders to vendors. Receiving invoices from vendor and complete the relevant documentation to provide invoices to dealers.

Finance:

Execute work activities effectively and efficiently in order to maximise efficiencies and reduce unnecessary delays in achieving goals of the office.

Client/Customer:

Deliver services and/or products that create a culture which aims to meet or exceed customers' expectations in the business. Deliver work activities effectively to satisfy customers.

People:

Attend learning initiatives to improve work quality and enhance own skills. Own and live up to company values.

Behavioural Competencies:

Client Focus Improvement Orientation Interpersonal Effectiveness Judgement Persistence and Tenacity Personal Courage Planning and Organising Results Orientation

Technical Competencies:

Computer Literacy Financial Acumen Inventory Management Knowledge of parts, components, and material Organisational excellence and productivity culture Technical Learning * Uphold Ethics and Values