Job Description

Purpose:
Coordinate relevant orders from dealers, receive invoices from vendor and invoice dealers in an accurate and timeously as per agreed standard operating procedures.
Minimum Requirements:

• Higher Certificates and/or Advanced National (Vocational) Certificates with NQF Level 04
• 1 - 2 years' experience in a similar environment, with Excel skill at an advanced level
• Driver's License

Key Duties & Responsibilities:

• Receive orders from dealers & process on the system & issuing thereof.
• Receive invoices from vendors & process on the system & issuing thereof.
• Part stock card creation and pricing adjustments.
• Assist with all dealer and supplier queries.
• Bi-weekly management reporting, present figures and sales mix etc.

Process & Governance:

• Deliver on agreed performance targets according to set procedures and service level agreements.
• Execute work in line with governance and compliance processes.
• Identify and apply known solutions to operational challenges and escalate unresolved issues.
• Record and report on work activities to provide timely and accurate information for decision making in area of accountability.
• Attend to the vendor process by issuing order from the dealer to the vendor and ensure that dealer is invoiced.
• Ensure understanding of financial principles for accuracy of financial transactions.
• Following up on debtors, creditors and issuing of credit notes in order to contribute to company financial policies and procedure.
• Issuing orders and invoicing on the relevant system.
• Receive orders form dealers and complete the relevant documentation to provide orders to vendors.
• Receiving invoices from vendor and complete the relevant documentation to provide invoices to dealers.

Finance:

• Execute work activities effectively and efficiently in order to maximise efficiencies and reduce unnecessary delays in achieving goals of the office.

Client/Customer:

• Deliver services and/or products that create a culture which aims to meet or exceed customers' expectations in the business.
• Deliver work activities effectively to satisfy customers.

People:

• Attend learning initiatives to improve work quality and enhance own skills.
• Own and live up to company values.

Behavioural Competencies:

• Client Focus
• Improvement Orientation
• Interpersonal Effectiveness
• Judgement
• Persistence and Tenacity
• Personal Courage
• Planning and Organising
• Results Orientation

Technical Competencies:

• Computer Literacy
• Financial Acumen
• Inventory Management
• Knowledge of parts, components, and material
• Organisational excellence and productivity culture
• Technical Learning
• Uphold Ethics and Values

Skills Required