Job Description

KEY PERFORMANCE AREAS

1.Provide Support to Stakeholders

1.1 Facilitate communication of relevant information between TETA and stakeholders;

1.2 Resolve customer queries and complaints;

1.3 Stakeholder relationship management (internal and external);

1.4 Support the alignment and integration of programme plans and implementation.

2. Finance Administration

2.1 Validate documentation according to the contract deliverables and validation framework;

2.2 Verify tranche claims for payment;

2.3 Ensure that all contract deliverables are captured on TETA required systems;

2.4 Ensure that payments are processed timeously and followed up on with relevant department;

2.5 Update stakeholders on payments;

2.6 Update the claims register on payments processed.

3. Manage the Independent Management Committee (IMC) and DG Approval Process

3.1 Record proposals in IMC database;

3.2 Compile compliance reports of all proposals received;

3.3 Draft acknowledgment letters of proposals received and evaluated proposal;

3.4 Compile proposal compliance and evaluation report;

3.5 Ensure effective implementation of filling system and information management;

3.6 Provide assessment reports on process;

3.7 Draft Correspondence;

3.8 Follow up on IMC decisions with stakeholders.

4. Manage the Administration of Special Projects

4.1 Manage the administration of special projects contract drafting, maintenance and payments verifications;

4.2 Manage all records and documents related to projects in line with TETA approved systems;

4.3 Manage the updating of DG and strategic projects report on a monthly and quarterly basis.

5. Audit, Reporting and Compliance

5.1 Coordination, preparation for internal and external audits;

5.2 Conduct project side visits and prepare reports on unit's projects;

5.3 Provide support to benchmarking of SETAS best practices;




MINIMUM REQUIREMENTS

1. Qualification and Experience

M+3 qualification in Project Management or Education Training and Development or relevant tertiary

qualification;

Minimum of 3 years' experience in project management and 1 year experience in stakeholder relations management; Experience in SETA/ transport/ education environment preferable; Additional Project Management/ Strategic Planning Management certificate will be an added advantage; Willingness to travel and work overtime.

2. Knowledge and Skills

2.1 Knowledge and Understanding of:

Office administration knowledge Business process analysis / improvement; Data / Statistical analysis, database management Decision-making; conflict management; Records Management Systems - electronic & manual; Contract Management and Project Management; Good articulation / Communication; Stakeholder Relationship Management; Office Administration and Facilitation, reporting tools; Skills Development Act, Skills Development Levy Act, Public Finance Management Act and SAQA.

2.2 Skills

Computer skills (MS Word, MS Excel, MS PowerPoint, MS Outlook) - MS Package will be subjected to practical

assessment;

Good interpersonal skills; Decision making skills; Report writing skills.


Only applicants who meet the minimum requirements should apply by forwarding their de-tailed CV and cover letter. This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is Indian Male. It is the applicant's responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applications is Monday, 23 June 2025



Should you not hear from us within 21 days of the closing date, kindly consider your application as unsuccessful.