Officer (post Level 10/11)

Bloemfontein, Free State, South Africa

Job Description

Job Title
Officer (post level 10/11) (Job ID: 4582)
Organizational Unit
University of the Free State -> Faculty of Natural and Agricultural Sciences -> Department Quantity Surveying and Construction Management
Contract Type
Occupational Level
Bloemfontein Campus - , FS ZA (Primary)

Closing Date
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. Duties and responsibilities:
Provide general administrative support to line manager, staff and students such as:

  • Undertake general office administration and operations.
  • Handle general enquiries and answering incoming calls.
  • Photocopy documents and bind.
  • Draft letters and reports.
  • Manage the computer lab.
  • Capture research outputs.
  • Assist with department website management.

Provide academic Administrative support such as:
  • Capture and make sure of the accuracy of the marks and data.
  • Monitor and co-ordinate assessment moderation processes.
  • Assist with the compilation and verification of class and exam timetables for the department.
  • Assist with the administration of applications for selection programmes and registration.
  • Monitor submission of examination question papers and or study guides.
  • Organise workshops, seminars and co-ordinate various department events.
  • Keep track of and monitor the progress of thesis and dissertation assessment and corrections.
  • Assist academics with e-platform administration {Blackboard).
  • Co-ordinate contact/block sessions for compact learning programmes.
  • Maintain and update student records and statistics and subject files.

Provide financial administrative support such as:
  • Purchase and order office supplies, stationery and equipment.
  • Assist with travelling and accommodation arrangements.

Provide human and physical resource administrative support as requested such as:
  • Assist with stock taking and updating of departmental physical assets.
Provide academic administrative support such as:
  • Assist academics with e-platform administration (Blackboard).
Inherent Job Requirements:
  • A 3-year National Diploma on NQF level 6 or higher qualification.
  • A minimum of three (3) years' relevant administrative experience.
  • Financial management skills and experience.
  • A relevant bachelor’s degree or a B-Tech degree on NQF level 7.

Key Competencies Required:
Required competencies:
  • Results oriented:
o The ability to stick with tasks, not give up, and overcome obstacles in completing one's task
o The ability to be reliable, responsible, dependable and to fulfil obligations.
  • Strategic thinking:
o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
o The ability to carefully analyse information and use logic to address issues and problems at work.
  • Business acumen:
o The ability to adhere to rules and strictly follow work regulations.
o Proficient in using MS Office.
  • Leading:
o The ability to maintain high levels of personal motivation, energy and enthusiasm.
o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
  • Building coalitions:
o The ability to be self-assured and at ease with people in all types of social situations.
o The ability to interact with others and establish personal connections with people.
  • Required Documents:

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
  • Certified copies must not be older than 6 months:
  • A detailed curriculum vitae and cover letter
  • Certified copies of all academic records
  • Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications)
  • A Certified* copy of your identity document
  • Proof of registration with a Professional Body (if applicable)
  • A copy of your driver's license (if applicable)
  • A service record of your current employer / last employer
Assumption of duties:
1 September 2022 Closing date:
29 June 2022 Salary:
The salary scale is available on request. Enquiries:
For enquiries, please feel free to contact me at 051 401 9857 or email at or Additionally, kindly contact 051 401 9848 /9810 /9003 for assistance. General:
The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division. The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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Job Detail

  • Job Id
  • Industry
    Not mentioned
  • Total Positions
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
  • Job Location
    Bloemfontein, Free State, South Africa
  • Education
    Not mentioned