Job Description

Job Title
Officer (post level 11) Job ID: 6164
Organizational Unit
University of the Free State -> Vice-Rector: Operations -> Finance
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
10/6/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

- Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals). Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Approval of Purchase Orders. Create Purchase Orders on PeopleSoft Financials for the requisitions received from departments. Close/cancel/amend Purchase Orders. Obtain quotations when requested. Handle enquiries from Suppliers and departments regarding the payments to

suppliers.

Relief of staff on leave. Provide telephonic training to the campus users on how to create an e-requisition. Supervise staff. Assist with research relating to travel arrangements for the following

a) Alternative venues available and suitable for hosting events such as conferences, workshops

etc. organised by UFS.

b) Accommodation venues that offer affordable rates in line with UFS policies.

c) Means of transportation available to travel to isolated areas.

d) Different Airlines that operate in South Africa for different routes and their schedules.

Inherent requirements:

Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in the field of accounting Minimum of two (2) years' experience in Finance in a Higher Education Institution.

Recommendations:

Knowledge of PeopleSoft Financials. Relevant experience in Supply Chain Management.
Competencies

Assumption of duties:

As soon as possible.

Closing date:

10 June 2025

Salary:

The annual remuneration package, including benefits is

R447 323.31 - R562 750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact

051 401 2979

or email

JardineS@ufs.ac.za

or

Recruit@ufs.ac.za.

Additionally, kindly contact

051 401 9813 /9810 /9848 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.


The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.