Job Description

We have a position for 4 months in Cape town for office support.
Primary purpose of the job:
To facilitate the smooth functioning of the regional office and to provide logistics support through the managing of information, scheduling, handling of enquiries, preparation of correspondence and other written reporting tasks.
Administrative Support to the Regional Office:
Ensure the office layout is suitably designed and resourced to support the operations plan.
Manage companys office equipment (e.g., photocopiers, printers, etc.) through regular and appropriate interaction with relevant service providers.
Liaise with the relevant units to ensure smooth running of the office requirements.
Coordinate the setting up of employees workstations and the collection of company property from exiting employees.
Communicate building requirements with building administration service providers.
Oversee the day-to-day logistics of the office e.g. meeting calendar for the boardroom, provision of refreshments etc.
Ensure that supplies are ordered and there is sufficient stock available
Assist in the Implementation of Facilities and Security Policies, Plans and Programmes for Regional Office:
- Ensure that security is provided, and the office is secured each evening e.g. windows closed, doors locked etc:
- Coordinate the issuing of security access tags, key control and control security access to offices.
- Support the Manager: Facilities & Securities in the planning, developing and implementing of facilities and security policies, procedures, plans and programs, including but not limited to:
Occupational Health and Safety-
Emergency Response and Crisis Management
Physical Security
Information Protection
Incident Management and/or Investigation
Cleaning procedures.
Qualifications:
Secretarial Diploma , Diploma in Business Administration/Management or equivalent.
Experience:
2 years experience as an Office Administrator.
2 years experience as an Office Administrator with exposure to Facilities Management responsibilities; 2 years supervisory experience.
Skills
Occupational Health and Safety Act
Company Policies and procedures End user Computer Service providers for maintenance processes Basic Supply Chain Management processes.