Job Description

Cape Town: My client, a leader in specialised environmental, green building, and social intelligence consulting services, is seeking an Office Manager / Project Assistant with at least 10 years experience to join their team.
The main purpose of this role is to support the day-to-day operations of the business, project administrator for three internal divisions. Whilst also ensuring that the office itself remains organised, beautiful and functional
Requirements:

• Minimum of 10 years' experience in an operations, administrative, or managerial support role
• Strong problem-solving skills with a hands-on approach to managing tasks
• Excellent organisational and multitasking abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Strong communication and interpersonal skills
• Ability to work independently and within a team
• High level of professionalism and confidentiality
• Interest or experience in environmental services or consulting (advantageous not essential)
• Excellent command of the English language with a good proficiency in Afrikaans
• Deadline driven and understanding the project lifecycle
• Familiarity with SOP's, KPI's and operational systems
• Strong time management and self-direction

Duties will include, but not limited to:
Office Management Duties:

• Coordinate meetings, conferences, and events, handling logistics and documentation preparation.
• Coordinate and manage staff schedules and leave requests, ensuring adequate coverage and minimal disruptions.
• Manage office facilities, including lease agreements, repairs, maintenance, and security.
• Collaborate with IT department to ensure connectivity, hardware, and software needs are met.
• Implement and enforce health and safety policies to ensure a safe working environment.
• Manage the inventory of office supplies and equipment, ensuring timely procurement and cost-effectiveness.
• Assist Operations Manager with HR, basic invoicing or client related communication when necessary

Project Administration Duties:

• Follow up with Environmental Teams (eg: Scientists and Structural Engineers)
• Collecting vital information and documentation from external site teams
• Requesting proposals and costings from third parties
• Liaising with External Media companies
• Assisting Operations Manager and Project Managers with: calls, paperwork, meeting deadlines, follow-ups and monitoring emails.
• Co-ordinating Site Logistics

In return a highly competitive salary is on offer.