Job Description

- Office Manager

This is a half-day position 5 days per week and on some Saturday's. Preferably a retired person or mature person with NGO experience.

Responsibilities

To liaise and support staff in all office related matters

Conduct monthly staff check ins and annual performance discussions

To support members affected by Muscular Dystrophy and Neuromuscular disorders

To attend monthly committee meetings, Adult Support Groups, Branch and National AGM

To conduct weekly staff meetings

To complete monthly branch reports for The Cape Branch and forward the information to The National office

Attend Department of Social development stakeholder meetings and other business-related meetings.

To assist with Social Developments quarterly Narrative report, and Annual Narrative report. To be sent to DSD National office including AFS Report at the end of the year.

To complete the annual TPA and send it to Social Development

Complete a Lotto application online

Do a monthly scrutiny of Petty Cash and sign off

Oversee annual audit conducted by Sprigg Abbott

Ensure all budget requirements are met for the Branch

Oversee all staff leave requests and absenteeism

Arrange all annual and monthly events as required

Control Inventory of all Office Equipment

Arrange repairs of mobility equipment with F & H Mobility

Ensure that the quarterly newsletter is completed by the social services staff and sent to The National office

Administrative Duties

Answering incoming telephone calls

Monitor emails, filing and typing

Send Teams meeting requests for all committee meetings

Taking minutes of all meetings ie: Staff meetings, Committee Meetings and AGM's

Handling general correspondence

Oversee all payments of accounts, EFT, bank payments, SARS payments, Salary payments.

Collate all staff leave requests and absenteeism and send month end totals to Sprigg Abbott

Ensure that stationery is sufficient in the office

Update the branch database

Monitor donations

Conduct all Banking transactions

Ensure that big balances are transferred to the call account as that generates interest

Handle Petty Cash, Bank reconciliations and take the paperwork to Sprigg Abbott for bookkeeping

Reconcile all debit card purchases

Oversee volunteers working in the bargain shop and cash takings

Carry out shopping for all events and for the office

Caring for walk in clients

Issue 18A certificates

Assisting with fundraising events

Handling visitors and deliveries to the Branch

Responsible for all other administrative duties

Any other ad-hoc duties and multitasking

Ensure there are enough electricity units monthly

Oversee volunteers working in the bargain shop

Liaising with builder/plumber for any building repair or work to the premises.

Job Requirements

Matric and Qualification in Management/Leadership

Qualification in Office Administration

Experience in Fundraising would be advantages

Experience in Awareness would be advantages

Computer literacy and proficiency in Word, Excel and PowerPoint

Fluent in writing/speaking in English, Afrikaans

A valid Driver's license is essential

Required to work on some Saturdays

Salary will be discussed during the interview.

Job Type: Part-time

Expected hours: 20 per week

Work Location: In person