Job Description

REQUIREMENTS

• Matric, 5 years experience in Management would be non-negotiable
• A bachelors degree or similar, or Project Management Diploma advantageous
• MS Office proficiency & min 7 years work experience in a similar position.
• Outstanding interpersonal and communication skills to successfully interact with CEO, Line Managers and Head of Teams
• Effective self-management, teamwork & sound relationship building
• Maintaining a professional image in all aspects of personal presentation and delivery
• Attention to detail is pivotal & ability to work under pressure and meet deadlines
• General office operations knowledge & understanding of an office operating model
• Change management, strong decision-making skills
• Report writing skills, excellent communication & organisational planning skills

DUTIES

• Coordinating and managing office administration
• Managing office expenses ensuring in line with allocated budget & reporting to CEO
• Ensuring office systems are implemented and operational
• Effective communication for office staff maintaining an inclusive office environment
• Controlling of equipment procurement in line with IT
• Planning of office events
• Managing facility management vendors - cleaning, catering, suppliers, security services
• Managing, maintaining, and reviewing the office insurance policies
• Attending to employees queries regarding office management
• Ensuring that all items are invoiced and paid within agreements
• Assisting in the onboarding process of new hires
• Ensuring policies & procedures are aligned to current office practices
• Coordinating staff schedules and assigning employees accordingly
• Responsible for the seating plan of all office-based employees
• Assisting in identifying training needs within the team
• Develop & implement policies & procedures in customer centricity
• Following deadlines, providing appropriate resolution for tasks or deadlines not met
• Managing and controlling stock monthly & managing the corporate budget
• Controlling the SOP writing and development
• Managing 7 cleaning staff & operations, controlling inventory list of cleaning equipment
• Ensuring health and safety standards and practices are adhered to
• Managing budget reports, record keeping, vendors, training reports, inventory and planning registers, stock control
• Ad hoc projects relocation of premises and staff, office renovations, office events, planning logistics for sponsored events
• Assisting the Development team with bid submissions and all arrangements required to ensure a smooth submission

Salary: R negotiable dependent on experience

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