Job Description

You're the hub of the office--keeping calendars tight, documents tidy, and the team equipped to do their best work. If you're organised, friendly, and quick on the uptake, you'll thrive here.

Responsibilities

Calendars & meetings:

Schedule meetings, prep rooms, arrange refreshments, capture & circulate minutes.

Office logistics:

Maintain stationery/kitchen supplies, manage vendor/maintenance requests, track asset register.

Documents & data:

Format letters, update spreadsheets, file contracts, keep shared drives in order.

Travel & events:

Book local travel, accommodation, and support team events or training days.

Finance admin:

Raise POs, process invoices/receipts, reconcile petty cash and expense claims.

HR/admin support:

Assist with onboarding checklists, access cards, equipment handover, basic policy acknowledgements.

IT coordination:

Log tickets with IT, track peripherals (keyboards, headsets, dongles), follow up to closure.

Ad-hoc support:

Jump in where needed to keep the day running smoothly.
What Success Looks Like (First 90 Days)

SLA:

Calls/emails acknowledged within 10 minutes during business hours.

Calendar hygiene:

Zero double-bookings; agendas sent ?24h before key meetings.

Stock control:

No stock-outs on critical supplies (tea/coffee, printer paper/ink, cleaning).

Docs & data:

99% accuracy across formatted docs and simple trackers.

Ops wins:

At least 1 small process improvement (e.g., a checklist or template) that saves time.
Requirements

1-3 years of office/admin experience (internships count) or a strong entry-level profile with evidence of initiative. Solid

Google Workspace or Microsoft 365

skills (Gmail/Outlook, Docs/Word, Sheets/Excel: filters, basic formulas). Excellent communication and a warm, professional manner in person and online. Strong organisation, attention to detail, and follow-through. Ability to juggle multiple tasks and switch gears without dropping the ball.
Nice-to-Haves

Experience with

MS

Teams

and basic office equipment (MFP printers, scanners). Exposure to MS Office Products ( Excel, Word, Powerpoint)
Traits We Value

Proactive:

You notice needs before they're voiced.

Friendly & discreet:

Great with people; respectful of confidential info.

Problem-solver:

You escalate when needed and bring options, not just issues.

Reliable:

Colleagues trust you to land the details.
Working Hours & Environment

Standard business hours (e.g., 08:30-17:30).

Benefits

Market-related salary Funeral & Life cover Medical Insurance
How to Apply

Send your CV and a short note (max 150 words) on a small office process you improved and the impact it had. Optional: include a sample spreadsheet or template you created.

Job Type: Full-time

Pay: R7000,00 - R10000,00 per month

Language:

English (Required)
Work Location: In person