Job Description

PUBLIC SERVANTS ASSOCIATION OF SOUTH AFRICA

The Public Servants Association of South Africa (PSA) is a registered Trade Union in terms of the Labour Relations Act, 1995 and is non-profit Company in terms of the Companies Act, 2008.

Applications are invited from suitably qualified and/or experienced persons for appointment in the under-mentioned contract vacancy: -

JOB TITLE: OFFICE ASSISTANT

LOCATION: PROVINCIAL OFFICE (BISHO)

TYPE: CONTRACT POSITION - TWO DAYS PER WEEK

MARKET RELATED (TCTC)

MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS

A relevant full qualification with at least a NQF level 2 value (Grade 10) plus 0 - 1 year relevant experience
(full qualification = at least 120 credits*)

STRONG RECOMMENDATIONS

The ability to communicate in English, isiXhosa and African languages
KEY PERFORMANCE AREAS

Clean the office

Vacuum and clean all offices as decided by the Provincial Manager. Removal of refuse from offices. Maintain all plants in offices. Dust and clean all furniture. Clean windows. Report any broken lights, furniture and utensils (e.g. fridge and vacuum cleaner, etc.) to Provincial Manager.

Administrative duties

Assist with answering of incoming telephone calls and taking of messages. Update Stamp Register. Assist with stock taking when requested. Collect post from and deliver post to the Post Office daily. Make Photostat copies, where necessary. Collect and deliver post and various departments as necessary. Fax documents as and when required. Assist with bank duties (e.g. bank deposits, take withdrawal forms to the bank, collect deposit slips from the bank). Assist with filing of documents. Assist with sending of notices regarding branch meetings. Assist with preparation of post / parcels, where necessary. Assist with distribution of newsletters, where necessary. Collect newspapers and milk in the mornings. Distribute files in the office. Man reception desk in absence of receptionist.

Serving of refreshments

Make tea as determined by the Provincial Manager. Wash all dishes and cutlery. Purchase tea, coffee, milk and sugar out of petty cash.
SKILLS, KNOWLEDGE AND COMPETENCIES

Interpersonal Skills Impact Completing tasks Consequence of actions Quality orientation and work standards Knowledge of PSA products and services Developing self Teamwork Responsibility Knowledge of reception duties Telephone etiquette Basic computer literacy Basic office administration

Please note: Applications not submitted via Indeed and / or without comprehensive CVs and contact details will not be considered.

Closing date for applications: 19 September 2025

Should you not be contacted within 30 days, please accept that your application was not successful

Job Type: Part-time

Expected hours: 16 per week

Education:

High School (matric) (Preferred)
Experience:

Cleaning Offices: 1 year (Preferred) Administrative duties: 1 year (Preferred) Serving refreshments: 1 year (Preferred)
Work Location: In person