Job Description

Job Purpose:
To support operational excellence by providing administrative services to the Executive:
Manufacturing (Bakeries), Manager Bakery Operations and Bakery Manufacturing team.
Responsibilities: * 1. To support operational excellence by providing travel and diary management services to the technical bakery team by:

• Liaising with travel providers to ensure cost effective flight/ travel and accommodation plans.
• as needed including sourcing of flights, hotels, visas, passports, hired cars.
• Timely and correct recording of employee's travel related claims and credit card

*

• To optimize time management for the Technical Bakery Executive and Site Manager by providing the following ongoing secretarial and administrative services such as

• Diary management for offsite and onsite meeting bookings,
• raising purchase orders for stationary or service provider orders
• doing monthly GP transactions/ Cost management to process orders

• To support functional performance alignment and standardization through the:

• creation and updating of bakery corporate technical team documents, templates and SOP's as and when required.
• preparing communication to relevant stakeholders

• Provide general office management services such as:

• Note taking and typing,
• printing, binding,
• filing, and recordkeeping/ Departmental filing system (digital and physical) and
• stationary, consumables and petty cash management.

• To create a professional event hosting and welcoming first point of contact for the organisation:

• Greeting visitors and callers courteously and efficiently,
• Screening and directing incoming calls appropriately.
• projecting a positive image that builds trust and enhances the organisation's reputation.
• Arranging refreshments / meals and branding for internal and external meetings.

• To support fact-based decision making through on time and in full reporting as needed by:

• Collating data and generate the monthly manufacturing bakery exco presentation as well as:
• other weekly and monthly reports
• Applying analytical skill to identify data anomalies for investigation
• Participating in the Invocom as and when required
• Ad hoc support for Corporate and HR projects e.g. internal communications, survey
• administration, brand ambassador duties etc.

Skills Required