Job Description

About KNS Fire

KNS Fire is a growing fire protection engineering company operating in a highly regulated, compliance-driven environment. The business works alongside experienced industry professionals and services clients where accuracy, structure, and operational discipline are critical.

This role forms part of the core operational backbone of the business and requires someone who understands the importance of financial and administrative control in a technical environment.

The Role

We are seeking an experienced

Office Administrator

to manage the company's day-to-day administrative and bookkeeping functions. This is a hands-on role requiring independence, accuracy, and accountability.

The successful candidate must be comfortable working in a fast-paced, high-responsibility environment and be capable of managing core processes without constant supervision.

Reporting line:

This role reports directly to the Director

Key Responsibilities

Day-to-day administration and office support Full creditors and debtors' management Processing and reconciling transactions on SAGE Accounting Procurement support: obtaining supplier quotes, costing, and maintaining records Bookkeeping, filing, and structured records management Account and supplier reconciliations Handling general enquiries (telephonic and email) with professionalism Maintaining accurate documentation and audit-ready records Supporting operational and financial workflows across the business

Minimum Requirements (Non-Negotiable)

Applicants must meet the following to be considered:

2-4 years' proven experience in an administrative / bookkeeping role Hands-on experience using SAGE Accounting software Solid understanding of creditors, debtors, and basic bookkeeping Practical procurement exposure (quotes, costings, supplier coordination) Strong computer literacy Professional telephone manner and written communication Excellent command of the English language Based in Durban and available for full-time, office-based work

Advantageous

Certified SAGE Practitioner Formal or informal basic accounting studies/courses Previous procurement or finance-admin experience Experience in an engineering, construction, or technical services environment

What We Offer

Performance-based annual bonus, linked to individual contribution and company results

Study assistance for relevant further education or professional development, fully or partially funded by the company (terms and approval apply)

Annual leave, sick leave, and public holidays in accordance with South African labour legislation

A stable, full-time role within a growing business, with the opportunity to expand responsibility as the company scales

If you are interested, please forward your CV and motivation to

Amanda@knsfire.co.za

Please note; only successful applicants will be contacted within 2 weeks of application

Job Type: Full-time

Application Question(s):

How many years of experience do you have using SAGE Accounting software? How many years of experience do you have handling creditors, debtors, and basic bookkeeping? How many years of experience do you have in an administrative / bookkeeping role? How many years of experience do you have handling practical procurement exposure (quotes, costings, supplier coordination)?
Work Location: In person