Job Description

Render office administration, including filing and removal of files in line with applicable laws. Coordinate the flow of correspondence from the office to the Board/Council and other stakeholders. Assist in logistical arrangements for Council and Management Committee Meetings (Boardrooms, Data projector, Recording Devices, catering services, etc). Proper record management of meeting records, agenda packs, and approved signed minutes in line with applicable laws. Diary management of the Group Company Secretary, screening calls, making copies, and managing incoming mail. Logistics management in the office of the Group Company Secretary & Council Members (travel arrangements, accommodation, etc). Financial administration and procurement management, including requisitions of budget,variance reports, monitoring (S&T), requisitions and invoices. Order office equipment, stationery, and office supplies in line with relevant policies. Rendering other secretarial and administrative support to the Group Company Secretary and team members when required. (Proper loading of meeting packs on Convene, Drafting of Committee's Agenda, compiling resolution registers, drafting of chairperson's reports) Manage Board related claims and invoices. Perform any ad hoc duties required by the Group Company Secretary. Keeping an updated register of approved ARC policies by Council

.*



A National Diploma in Office Administration/Secretarial or equivalent qualification. 3 to 5 years of relevant experience. Experience in a finance environment will be an added advantage. Proficiency in MS Office suite. Knowledge of administrative processes. Good communication skills (verbal and written). Good Interpersonal relation. High degree of integrity and tact in handling sensitive and classified information.

Enquiries:

Ms Nosipo Matanzima, (012) 427- 9881

CLOSING DATE FOR APPLICATIONS: 22 SEPTEMBER 2025

Competitive remuneration package will be congruent with the scope, responsibilities, and the stature of the position. Competitive remuneration package will be congruent with the scope, responsibilities, and the stature of the position. The appointment will be subject to a positive security clearance, competency/leadership assessments and preference will be given to designated groups (including people with disabilities) in terms of the ARC Employment Equity Plan. Permanent appointments are subject to six (6) months' probation period. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act.



Applications accompanied by covering letter, detailed CV (Including certified copies of certificates, supporting documents, copy of driver's license) and at least three contactable referees must be attached on the form.



SAQA evaluation report must accompany foreign qualifications.Incomplete will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. The company has the right not to appoint.