Job Description

We are seeking a highly organised and detail-oriented Office Administration and Supply Chain / Tender Assistant to provide

comprehensive administrative, supply chain and tender support across various functions. This role requires a proactive individual

with strong coordination, communication and multitasking skills to manage tenders, procurement and administrative processes

efficiently.

Key Responsibilities:

Oversee and manage day-to-day office operations, ensuring efficiency and organisation. Handle general office administrative tasks, including correspondence, filing and scheduling. Maintain and order office supplies to ensure seamless operations. Assist with HR functions such as employee onboarding, maintaining staff records and coordinating recruitment activities. Support basic accounting tasks, including invoicing, expense tracking and managing financial records. Schedule and coordinate meetings, appointments and travel arrangements. Serve as the primary point of contact for internal and external communications. Ensure compliance with company policies and assist in improving office procedures.
Tender and Proposal Support

Draft, edit, and proofread compelling proposals and tender submissions aligned with company standards. Conduct research and compile well-structured solutions, including pricing for tender submissions. Maintain and update tender templates, compliance documents and internal manuals. Attend tender briefing sessions to capture client requirements and ensure accurate, timely submissions. Regularly review tender opportunities and notify relevant stakeholders. Maintain confidentiality and compliance with corporate identity guidelines.
Supply Chain Coordination

Execute and optimise parts procurement to support production schedules. Monitor procurement, warehousing and subcontractor services to ensure timely delivery. Track workshop inventory, tools, and assets, ensuring calibration and inspections are up to date. Manage Work-In-Progress (WIP) by ensuring job-related documentation is accurate and complete. Process sales quotations and coordinate payments for suppliers.
Qualifications and Skills:

1-3 years of experience in Office Administration, tender coordination or supply chain management. Proficiency in MS Word, Excel and PowerPoint; experience with SAGE, SAP or similar ERP systems is an advantage. Basic knowledge of HR processes and accounting principles is highly beneficial. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools. Strong organisational and multitasking skills with excellent attention to detail. Excellent communication and interpersonal skills. Ability to work independently and as part of a team.
Education:

Degree or Diploma in Business Administration, Supply Chain Management, Human Resources or a related field.
To Apply:

Send your CV and a cover letter to careers@mrmovers.co.za with the subject line:

O ce Administration and Supply Chain/Tender Assistant

Application.

Position based in Pretoria East

Application Deadline: 24 January 2025

Join us in delivering excellence, one move at a time!

Job Type: Temp to perm
Contract length: 6 months

Work Location: In person