Job Description

Join Our Team as a Music Department Administrator

Are you passionate about music and administration? Do you possess excellent organizational skills and attention to detail? If so, we have the perfect opportunity for you! We are seeking a dedicated and enthusiastic Music Department Administrator to join our dynamic team.

Duties and Responsibilities:

As a Music Department Administrator, you will play a crucial role in ensuring the smooth operation of our music department. Your responsibilities will include:

• Diary Management: Assisting the Director of Music with diary management and other secretarial functions.
• Admin Support: Providing administrative support to all music staff while maintaining strong relations and communication.
• Financial Record-keeping: Keeping records and managing spreadsheets for all student charges, including reconciling charge queries.
• Payroll Management: Handling payroll submissions for all part-time music staff.
• Event Assistance: Assisting with concert and staff functions to ensure successful events.
• Resource Management: Managing music resources, including instruments, the music library, and department supplies.
• Facility Maintenance: Logging maintenance calls and overseeing general building upkeep.
• Invoice Processing: Processing supplier invoices and following up on payments.

Qualities and Skills:

To excel in this role, you should possess the following qualities and skills:

• Excellent Administration: You are an excellent administrator with strong people skills.
• Attention to Detail: Your high level of attention to detail and strong organizational skills set you apart.
• Tech-Savvy: You have strong computer skills, particularly in Microsoft Word, Excel, and Access.
• Multitasking: You thrive in a fast-paced environment and can effectively manage multiple tasks and meet deadlines.
• Communication: Your written and verbal communication skills are excellent.

Experience and Qualifications:

While a passion for music is essential, we also value the following qualifications and experience:

• Education: Matric and another suitable qualification (an admin/secretarial qualification is advantageous).
• Music Knowledge: An understanding of music in an educational environment would be a valuable asset.

Work Schedule:

Interested applicants must be able to work from 10:00 am to 6:00 pm with the understanding that, at times and under special circumstances, it may be necessary to work later.

If you are ready to combine your passion for music with your exceptional administrative skills, we encourage you to apply for this exciting opportunity.

Join us in creating a harmonious and organized environment for our music department.

Become part of a team that values music and administration equally. Apply now!

O'Brien Recruitment