Job Description

is a Michigan-based noise control consulting firm specializing in industrial and commercial environments. Since 2001, we've delivered turnkey solutionsxe2x80x94from noise studies and modelling to material selection and installationxe2x80x94that help clients reduce noise, meet compliance standards, and protect employee well-being. Our team of engineers and partners with manufacturers, facility managers, and safety professionals across the U.S. to engineer peace of mind through sound. In addition to the core business, our President also manages a real estate investment portfolio, which this role will occasionally support.Wexe2x80x99re a team that values ownership, proactivity, and continuous improvement. Our environment is fast-paced, supportive, and full of opportunities to make a real impact. If you're someone who enjoys streamlining operations, creating order, and contributing to meaningful growthxe2x80x94we think youxe2x80x99ll feel right at home at Memtech.RequirementsWexe2x80x99re looking for a detail-oriented and proactive Executive Assistant to bring structure and efficiency across multiple areas of our growing business. This role is essential to keeping both our noise control company (Memtech Acoustical) and real estate operations running smoothly behind the scenes. Youxe2x80x99ll own the administrative, logistical, and operational support functions that keep our internal and external relationships strong and our projects moving forward.In this role, you will:xf0x9fx97x93 Calendar & Meeting Management xe2x80x93 Coordinate schedules, book meetings, send reminders, and ensure follow-ups happen on time.xf0x9fx93xa9 Inbox & Communication Support xe2x80x93 Triage email, draft professional responses, manage client/vendor communication, and respond to DMs and messages across our social media accounts.xf0x9fx93x81 Admin & Operational Support xe2x80x93 Handle document organization, data entry, and various administrative tasks that keep the business organized.xf0x9fx9ax9a Logistics & Coordination xe2x80x93 Schedule site visits, track deliveries, liaise with contractors, and manage key logistics for both real estate and acoustics projects.xf0x9fx93x8a Project Assistance xe2x80x93 Monitor timelines, track action items, and help keep projects on schedule.xf0x9fxa7xbe Meeting Follow-Ups & Accountability xe2x80x93 Create follow-up notes, to-do items, and task assignments after meetings to ensure clear next steps and that no communication falls through the cracks.xf0x9fxa4x9d Internal Team Coordination xe2x80x93 Serve as a point of contact between the executive team and other departments; coordinate with team members to ensure alignment.xf0x9fx93x9d SOP Development & Improvement xe2x80x93 Help document and refine standard operating procedures for smoother workflows.xf0x9fx93xa3 Marketing & Social Media Support xe2x80x93 Draft blog posts, create social media content, help with SEO efforts, respond to comments/messages, and create discussion threads on platforms like Reddit to spread awareness about noise control and our services.xf0x9fx93xa7 Email Campaigns & Distribution Management xe2x80x93 Help create and manage email marketing campaigns, maintain and update distribution lists, and assist with client outreach initiatives.Who You Are:

• Exceptionally organized and detail-oriented
• A proactive problem-solver who takes initiative without waiting to be asked
• Calm under pressure and able to juggle multiple tasks at once
• A strong communicator who writes and speaks with clarity and professionalism
• Tech-savvy and comfortable learning new tools or systems
• Someone who enjoys working behind the scenes to help others shine.

Working Hours xe2x8fxb0: This role is part-time (30xe2x80x9335 hours/week) and ideally includes 4xe2x80x935 hours of overlap with Eastern Time (ET), Monday to Friday, with an opportunity to become full-time based on performance and workload.Youxe2x80x99ll thrive in this role if you have:xe2x9cx852 years + experience as a virtual EA / Ops Assistant.xe2x9cx85 Prior experience working for an International or US based Business.xe2x9cx85 Prior experience working in Construction : Understanding of construction drawings & blueprints.xe2x9cx85 Strong organizational and admin skillsxe2x9cx85 Prior experience supporting executives remotelyxe2x9cx85 Fluent written and verbal English skillsxe2x9cx85 Excellent attention to detail and ability to anticipate needsxe2x9cx85 Comfortable with Microsoft 365 and project/task management toolsxe2x9cx85 Experience creating SOPs and process documentation.Bonus Points for:xf0x9fx8cx9f Experience in construction, real estate, or engineering industries (reading/creating construction drawings and blueprints is a plus)xf0x9fx8cx9f Familiar with SharePoint, CRM tools (like Contractor Foreman)xf0x9fx8cx9f Light design skills (Adobe Express, Canva, PowerPoint, etc.)BenefitsWhatxe2x80x99s in it for you?xf0x9fx92xb0 Monthly salary of $1,200xe2x80x93$1,600*xf0x9fx95x92 Part-time (30xe2x80x9335 hours/week) and fully remotexf0x9fx8cxb4 20+ days of paid time off annually, including local public holidaysxf0x9fx93x88 Opportunity to grow into a full-time role and earn performance-based bonusesxf0x9fx95xb0xefxb8x8f Flexible working hours within reason*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

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