Job Description

We are looking for a Meeting & Events Coordinator for our Integrated Facility Manager business line.About JLL
Wexe2x80x99re JLL. Wexe2x80x99re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If youxe2x80x99re looking to step up your career, JLL is the perfect professional home. At JLL, youxe2x80x99ll have a chance to innovate with the worldxe2x80x99s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. Youxe2x80x99ll also make long-lasting professional connections through sharing different perspectives, and youxe2x80x99ll be inspired by the best. Wexe2x80x99re focused on opportunity and want to help you make the most of yours. Achieve your ambitions xe2x80x93 join us at JLL!Role Purpose
JLL is currently searching for a confident and ambitious Meeting and Events Coordinator who is reporting to the Facilities Manager. Working as part of the overall Facilities Team, this role will be responsible for the coordination of Meeting and Events across a campus or region in conjunction with the Meeting, Events & Food Services Manager.What this job involvesOverall responsibilities include:

• Support and leadership of onsite meeting and events teams
• Ensure Outlook booking systems are up to date
• Coordination of event set ups with meeting and events teams
• Coordination of meeting and event requests with meeting and events teams ensuring requests are completed in a timely manner
• Coordination of local employee experience activations and events
• Ensuring out of hours meeting and events are coordinated efficiently and effectively
• Ensuring general condition of meeting rooms meets agreed standards
• Ensuring service excellence across campus or region
• Coordination of service support such as Technicians, Janitorial and Security Teams
• Coordination of Logistics Team to ensure rooms are correctly configured
• Ensuring new processes and standards are implemented across sites in conjunction with Program Manager
• Operational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standards
• Acting as point of escalation for issues, feeding back to Program Manager where required
• Ensuring compliance with EHS requirements and standards for all meeting and event activities
• Convey relevant feedback to Line Manager and Program Manager when appropriate
• xe2x80xa2 Managing meeting room furniture and equipment, making recommendations for improvements
• Set up and maintain relationships with local external catering providers
• Liaising with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodated
• All other tasks and duties as required
• Key Performance Indicators
• Previous experience working within a high-profile corporate environment
• Previous hospitality experience is desirable
• Facilities Management exposure would be beneficial
• Fluency in English and local language
• Proficient knowledge of Microsoft Office Pack
• Very high attention to detail
• Outstanding customer service skills with the ability and confidence in communicating to customers at all levels, both written and verbal
• Ability to maintain professionalism at all times and be an ambassador of the team
• Be an excellent team player with the want to go above and beyond for each other

What you can expect from usYouxe2x80x99ll join an entrepreneurial, inclusive culture. One where we succeed together xe2x80x93 across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today at jll.com/careers.JLL Privacy StatementWhen you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access devicexe2x80x99s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.
For additional details please see JLL's Global Privacy Statement or our career site pages for each country.Location:On-site xe2x80x93Cape Town, ZAFIf this job description resonates with you, we encourage you to apply even if you donxe2x80x99t meet all of the requirements. Wexe2x80x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLxe2x80x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (xe2x80x9cJLLxe2x80x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process xe2x80x93 including the online application and/or overall selection process xe2x80x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

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