Job Description

Main purpose of job

To ensure that our trading and investment division drives excellence and accuracy in the placement, tracking and reconciliation of all trading agreements between APEX and our agency teams whilst also keeping track of all documentation, compliance and governance processes.

Responsibilities:

Account Management



Responsible for delivery of buying service on portfolio

Attend client/team/status meetings

Maintain key stakeholder relationships (agency teams - planners, buyers and finance)

Media Buying, Administration and Budget Management

Implement approved trading media plans across all mediums

Provide clear briefing to trading partners

Negotiate the best deals in terms of efficiency, effectiveness, price, quality and value-added opportunities of the agreed media plan if not already included

Ensure we deliver against savings targets on all media buys done via APEX

Liaising with Agencies to ensure the correct delivery of flighting codes / material etc.

Check all contracts timeously and flag discrepancies with planners immediately

Check that monthly billings match expectations created by PO's and/or flow plan and highlight discrepancies and corrections to campaign managers/media planners/BUD's where applicable to enable them to correctly update their plans and PO trackers

Supply alternative TV spots to planners where applicable and book alternatives within 48 hours

Amend or cancel bookings as and when required by the client

Negotiate maximum compensation for non-adherence to booking parameters or poor-quality reproduction related to APEX inventory

Respond to ad-hoc buying requests from the client and planners related to APEX inventory

Provide resources with all relevant documentation for billing purposes, including signed cost estimate, purchase order, signed schedule, updated plans from planners/campaign managers, proof of service and/or other approvals as needed

Ensure adherence to billing deadlines

Oversee weekly timesheets completion

Ensure adherence to audit and governance protocols

REQUIREMENTS

KPA's

Buying and billing accuracy

Process/audit compliance

Negotiations

Admin and finance management

Key Interfaces:

Buying manager

Business unit directors

Media owners

Planners

Finance team

Key Competencies/Skills

Accuracy

Able to communicate on all levels

Systematic

Resilience and ability to work under pressure

Strong administrative skills and attention to detail

Strong aptitude for numbers

Negotiation and problem-solving skills