Job Description

To support the marketing team in planning, coordinating and executing sponsorship-related activities. This includes assisting in event logistics, brand visibility and maintaining administrative records related to all sponsorships.
Minimum Requirements:

• Grade 12
• Tertiary qualification in Marketing or related Business diploma (advantageous)
• 4 - 6 years of practical experience in marketing, sponsorship, office administration, and financial assistance

Key Performance Areas:
Suite Operations & Administration

• Familiarise the clients with the suite, pointing out amenities such as seating areas, refreshments, restrooms, and any special features.
• Ensure that food and beverages are ordered, readily available and replenished throughout games in the AFGRI suite. Arrange barmen to attend to the client's beverage requirements.
• Ensure that the TVs in the suite are maintained and licenses are paid.
• Pay attention to individual preferences and cater to them whenever possible. Whether it's dietary restrictions, seating preferences, or special requests, strive to accommodate our clients' needs.
• Ensure timely opening and secure closing of the suite on game days and during scheduled events.
• Coordinate and oversee cleaning of the suite before and after each event or game day to maintain high standards of hygiene and presentation.
• Maintain and regularly update the events calendar with all upcoming fixtures and suite bookings.
• Forward all sponsorship requests to the Marketing Manager for consideration and approval.

Game Day Responsibilities

• Place orders for catering and beverages ahead of game days, ensuring all preferences and guest requirements are met.
• Print and prepare all "Predict the Score" forms or materials before each game, as required for activations or guest entertainment.

Maintenance & Upkeep

• Regularly inspect the suite to ensure it is in good condition and coordinate any necessary repairs or maintenance.
• Monitor stock levels of beverages, branded materials, and supplies, and replenish as needed.

Sponsorships/Schools and Other

• Working closely with the marketing team to ensure the smooth execution of all events.
• Manage and coordinate the set-up of marketing material at school tournaments. Monitor the quality and status of branding material.

Golf Days

• Display prominent branding at the water hole area, including banners, flags, and signage featuring
• AFGRI's branding and messaging.
• Arrange refreshments such as water, sports drinks, or snacks branded with our logo.
• Working closely with the marketing team to ensure the smooth execution of golf days.

Financial Assistance
Invoice Management

• Verify that all marketing-related invoices are accurate and contain correct details, including amounts, supplier info, and descriptions.
• Ensure that all supporting documentation is attached before submission.
• Facilitate the timely submission of invoices for approval and signature by authorised personnel.
• Track the status of submitted invoices to ensure payments are processed on time.

Vendor Application & Management

• Assist in completing and submitting vendor application forms for new suppliers or service providers.
• Ensure all vendor forms are filled out correctly, including tax documents, banking details, and contact info.
• Coordinate with Finance or Procurement departments to follow up on vendor approval status.
• Maintain an up-to-date database of approved marketing vendors and vendor numbers.
• Perform regular stock counts (monthly) in assistance with ADDX and maintain accurate records of all branded materials and promotional stock.
• Replenish stock as required, ensuring sufficient levels are available for planned campaigns and events.
• Create and implement an efficient system for tracking items in and out of storage.
• Supply regular feedback to the marketing division on stock quantities.
• All marketing collateral is distributed across all offices in time and in the correct quantities.

Marketing and Promotions Items (Storerooms)

• Maintain a clean, organised, and secure storeroom for all promotional materials and branded stock items (e.g., t-shirts, pens, bags, caps).
• Label, categorise, and store items systematically for easy access and efficient retrieval.
• Conduct monthly stock takes and maintain up-to-date records of stock levels.
• Check incoming deliveries to ensure quantities and quality match order specifications.
• Coordinate with teams to ensure timely delivery or collection of items for events and sponsorships.
• Track and record all issued stock, ensuring accountability from requesters.
• Maintain accurate and current inventory spreadsheets or databases.
• Prepare monthly or quarterly stock reports for the Marketing and Finance teams.

Administrative Support

• Manage and update the marketing and events calendar to ensure all events and activities are reflected timely and accurate on the events calendar.
• Provide logistical support for marketing events, conferences, and promotional activities, including coordinating materials, courier requirements, and vendor applications.
• Maintain up-to-date records of all sponsorship and supplier agreements.
• Management of promotional merchandise inventory, tracking, counting, stocklist and distributing promotional items to support marketing initiatives. Ensure that all requests for promotional items have a motivation form and are signed by business unit representatives. Provide a monthly stock count to the Marketing Manager.
• Collaborating with the marketing team to align promotional activities with overall marketing strategies and objectives, and providing support as needed.

Technical Competencies

• Advanced MS Office (Microsoft Word, Excel & PowerPoint) proficiency
• Familiar with event planning and management software for organising sponsorship events, trade shows, conferences, and other promotional activities.
• Understanding of budgeting processes and financial management related to marketing campaigns and sponsorships.
• Ability to manage multiple projects simultaneously, set priorities, meet deadlines, and coordinate with cross-functional teams.
• Ability to network effectively within the industry to identify potential sponsors, partners, and promotional opportunities.
• Adaptability and Creativity

Behavioural Competencies

• Strong interpersonal skills
• Creativity, flexibility, and adaptability
• Problem-solving skills
• Effective communication skills
• Proactivity and initiative
• Time management
• Team collaboration
• Attention to detail

Closing Date: 30 June 2025
Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest. The filling of these positions will be aligned to AFGRI's Employment Equity Policy.
Applicants are informed that in order to consider any application for employment, we will have to process your personal information.
A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another's personal information, such collection, retention, dissemination and use of that person's personal information must be done in a lawful and transparent manner.
In order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice, which can be accessed and viewed on the AFGRI Group website, https://www.agh.co.za/which HR Processing Notice we request you kindly download and read.