Job Description

Duties/Pligte The following duties are required to be performed and reported on by the incumbent to the Senior Director: Operations.

The incumbent will act in a supporting role to the Senior Director: Operations.

Internal Audit (IA)

Working with the Senior Director: Operations and the IA service providers on the development and finalisation of the annual IA plan. Engaging with the University's IA service providers and managing their delivery on IA reviews throughout the year. Drafting and/or reviewing IA review scope documents, as well as the final reports produced by the IA service providers after completion of their work. Updating and managing the `tracking tool' used by the University for completed IA reviews and resulting recommendations and following up on the implementation of IA recommendations. Identifying matters stemming from the IA reviews (or the Fraud and Corruption hotline) that may require forensic investigations. Drafting and reviewing SOPs (Standard Operating Procedures) for various units and departments across campus and managing the SOP register.

Fraud and Corruption (F&C) hotline

Extracting, reviewing and assessing all complaints lodged on the F&C platform and providing suggested action/next steps. Managing the matters lodged on the platform by doing follow ups with the impacted departments, units or faculties, and ensuring that the matters get addressed and/or resolved. Engaging with the University's F&C platform service provider and providing them with feedback and updates.

Forensic Assignments

Drafting and/or reviewing forensic engagement scope documents, as well as the final reports produced by the forensic service providers. Managing and/or facilitating the completion of the forensic engagements. Reviewing reports produced by the service providers in order to extract key findings and suggested next steps for the University.

Property

Supporting the Senior Director: Operations with all ad hoc or special property related projects, as well as strategic planning for University properties. This excludes the infrastructure development aspect of properties. Reviewing contracts and SLAs dealing with University property acquisitions and/or disposals. Engaging with the University's legal team and facilitating engagement between them and external lawyers. Commissioning of, and/or the review of, valuation reports prepared by independent expert property valuers.

Transformation

Working with the Senior Director: Operations on the short-term and long-term strategic plans for Transformation at the University. Engaging in all Transformation related committees, meetings and forums at the University. Assisting with the development and execution of Transformation related workshops and/or events hosted by the Operations team. Assisting and supporting BBEEE related projects and tasks for the University.

Finance

Obtaining and understanding of the SU Oracle SUNFin finance system to be able to extract and prepare relevant financial information and dashboards for the Operations Unit. Providing support and assistance on cost centre budgets for the Operations Unit.

Corporate Finance

Performing due diligence on new projects being considered by the Operations Unit or other units at the University. Performing high level equity, or property related, valuation calculations and being able to review and understand equity valuation reports prepared by other professionals or service providers. Drafting and developing business plans and financial models for new projects. Reviewing business proposals and financial models submitted to the Operations Unit, and extracting or summarising key thoughts and concerns to evaluate the opportunity.

General

Drafting and/or reviewing engagement agreements, MOUs, SLA, OTPs, SPAs insofar as it relates to any of the above disciplines or special projects. Assisting with the preparation of reports, summaries, data and graphs for the Audit and Risk Committee relating to, amongst others, internal audit reviews, forensic assignments, and the F&C hotline. Preparing reconciliations of engagement letter fees, budgets and invoices for services rendered by various service providers.


Job Requirements/Pos Vereistes
CA(SA) or equivalent. At least five years' work experience in a finance and/or internal audit and/or property and/or corporate finance environment. Five years' relevant work experience at a tertiary institution or similar environment would be beneficial. An experience-based understanding of property, finance, trusts and tax (VAT) would be beneficial. Fully bilingual with the ability to read and write in a second language would be advantageous.



Recommendation/Aanbeveling
A passion for, and a belief in the need for, Transformation, especially within a university environment. A good understanding of internal audit and property related matters. Knowledge of VAT, property trusts and PV solar and sustainable energy will also be advantageous. An ability to review, and develop the structure of, legal documents of a commercial nature. Outstanding interpersonal relationship skills and the ability to liaise appropriately with individuals at management and other levels, both within and outside the University. Discretion and the ability to work in complete confidence and to maintain confidentiality and exercise impeccable ethics. The ability to reduce/limit conflict with various stakeholders and team members. High-level organisational ability with the proven ability to prioritise projects and tasks constantly. Excellent written and verbal communication skills, and proven computer proficiency in the use of the Microsoft Office packages including, amongst others, Word, Excel, PowerPoint, Visio, OneNote, and Outlook. Good analytical skills accompanied by excellent skills in effective planning, problem-solving, decision-making and time management. * Proven ability to work both on own initiative and as a team member, and to function effectively under pressure without compromising accuracy.