Job Description

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".
Job description
"Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.
For more information, please review the following link:
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The School of Accounting is actively recruiting for a Financial & Operations Manager to manage the finances and operations in the School of Accounting and Department of Accountancy. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support conducive to an environment fit for excellence in teaching and learning.
Responsibilities:
The incumbent must be a dynamic, flexible, and self-motivated person who will provide inter alia the following services:
Timeous Payment of Temporary Staff:

• Management, overseeing of the temp appointments, independent contractors and claims for budget and non-budget cost centres.
• Projection of temporary contract expenses to ensure max budget utilisation.
• Management and amendment of individual temporary contract budgets where necessary.
• Reconciliation of appointments and claims captured and pay-run reports.
• Liaise with HR and payroll concerning administration of temporary salaries and claims.
• Budget management of temporary salary accounts.

Effective Budgeting and Budget Utilisation:

• Manage the budget process, prepare the budget according to strategy, capture and submit.
• Monitor, analyse and interpret expenditure against budget and/or funding and advise on both strategic and prudent budget maintenance.
• Liaise with all relevant stakeholders relating to budgeting and proper utilisation and forecasting of such.
• Manage and oversee budget control.
• Ensure appropriate budgeting for capital expenditure.
• Continuous liaison with procurement regarding expenditure.
• Ensure effective utilisation of the budget.

Financial Management and Reporting:

• Manage budget and year-end reports for Short Learning Programmes (SLP).
• Maintain and ring-fence cost centres according to strategy.
• Forecasting and budgeting for UJ levies on non-subsidised course income.
• Financial projection of extra-curricular and ad-hoc revenue and expenses (budget and non-budget cost centres) and revenue, including temporary appointment contracts.

Operational Finance - manage expenditure prudently:

• Maintain, approve and check funds and accounts allocation of expenditures within approved budget.
• Ensure maximum utilisation of budget and ensuring cash flow availability.
• Manage loss of UJ property, insurance & procurement of necessary replacement items.
• Manage journal requests.
• Manage and oversee I-expenses.
• Manage invoice requests.
• Manage procurement of non-catalogue items for budget and non-budget cost centres.
• Manage purchasing/replacement of computing equipment.

Infrastructure Management:

• Manage return of assets to stores after expiry of warranties / useful lifespan.
• Project manage space alterations and office allocations.
• Manage asset register.
• Liaising with UJ asset officers concerning University asset register and queries.
• General administration & assistance relating to operational matters.

Presentable and Compliant Offices:

• Ensure a clean and workable environment within the space.
• Ensure that the space is compliant with Protection Services rules and regulations, communication channels.

Governance and Compliance:

• Implement and maintain systems in line with governance principles to ensure compliance.
• Monitor validity of expenditure against UJ policies and procedures and engage with relevant stakeholders on deviations and implications with appropriate compliance recommendations.
• Conduct operations compliant with governance and internal policies.
• Ensure compliance with Health and Safety regulations.

Reduce or Mitigate Risks:

• Ensure staff are trained and competent in the roles and responsibilities affiliated to disaster management and continuity.
• Assist with compiling and updating risk registers.
• Assist in minimising risk factors.
• Ensure compliance in budget expenditure.

Human Resources Management:

• Assisting with the on-boarding of new staff members.
• Manage and oversee temporary support staff.
• Assist staff members with basic HR queries.

Relationship Management:
Customer relationship management, advising of management team on operations.
Minimum requirements

• A relevant Degree (NQF 7) or equivalent qualification.
• Three (3) to five (5) years of relevant job-related experience.
• Computer Literacy with proven knowledge of Microsoft Office Package (Word, Excel, PowerPoint), electronic document and records management system, Internet, and email.
• Good knowledge and experience of general management and office administration, financial management, project management, etc.
• Experience in managing and leading subordinates.

Competencies and Behavioural Attributes:

• Leadership skills.
• Problem solving, critical thinking and analytical skills.
• Budget analysis and management, with strong financial acumen.
• Collaborative and team working skills.
• Operational management.
• High ethical standard.
• Confidentiality.
• Attention to detail.
• Taking responsibility.
• Strong organisational and communication skills.

Recommendations:

• A relevant Honours Degree or Postgraduate Diploma (NQF 8).
• Previous support experience in a similar role at a higher education institution.
• Knowledge of UJ policies and procedures.
• Knowledge of procurement, accounts payables, accounts receivables, human resources, payroll, facilities management, higher education logistics management, contract management, etc.
• Knowledge of UJ systems such as Oracle, iProc, IDU, CELCAT, etc.

Enquiries:
Enquiries regarding job content: Mrs. Samkelisiwe Chiliza (HCM Business Partner) on Tel: (011) 559 2548
Enquiries regarding remuneration and benefits: Mrs. Samkelisiwe Chiliza (HCM Business Partner) on Tel: (011) 559 2548
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email .
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.
Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

Skills Required