Job Description

Job Purpose
To plan, manage and monitor the implementation of all financial management practices, activities and processes in order to deliver on approved operational financial plans and to continuously enhance service delivery. Provide direction, review and report up the line.
Specific Role Responsibilities
GENERIC JOB OUTPUTS
PROCESS

• Conduct reconciliation of vehicles, parts, and service assets, verify against accounting records and address all anomalies with senior line management.

• Contribute to the development of the appropriate strategy and set targets within area of accountability.

• Define standard operating procedures (SOPs).

• Implement and manage end-to-end processes.

• Manage all operational risk and risk mitigation initiatives.

• Manage operational risk and risk mitigation initiatives.

• Manage parts sales channels including: telesales, counter sales, sales representatives and etc.

• Manage the security of all assets (including cash) in line with approved policies, processes and procedures.

• Monitor and evaluate financial processes for quality and effectiveness and notify stakeholders accordingly.

• Monitor and report on progress against operational plans and adjust where required.

• Plan, manage and monitor governance compliance processes in area of accountability in order to manage risks and expose liabilities.

• Prepare accurate and timeous reporting in respect of key performance metrics and recommendations to improve operational efficiency.

• Prepare the accurate, timeous and effective input of remuneration including incentives, structures and deductions in compliance with organisational policy.

• Resolve problems by applying the necessary discretion and guidelines.

• Review reconciliations of financial records to enable verification of the validity of transactions and the appropriate action where required.

FINANCE

• Authorise and approve all payment and ensure compliancy in terms of company policies.

• Compile management accounts, including, budgets, cash flows, variance analysis and commentaries.

• Ensure accurate billing in respect of accounts and charges, and identify opportunities for saving initiatives.

• Ensure all reconciliations are complied and reviewed.

• Ensure effective and efficient administration of operational costs within budget, identify areas of financial and operational risk and escalate appropriately.

• Identify opportunities to minimise cost / increase revenue.

• Manage creditors and ensure all creditors are in line with service level agreements and maximise payment opportunities.

• Manage financial activities in line with approved policies and procedures.

• Manage outstanding debtors, cash sales and work in progress to ensure collections are up to date and all risks are identified and actioned.

• Manage the sales process around vehicle stock books i.e. invoicing and deal files.

• Manage, monitor and report on budget variances and provide solutions.

• Manages the vehicles stock books to ensure accuracy in respect of billing and payment of vehicles and ensure that all documentation is compliant in term of company policy.

• Prepare VAT returns and ensure all documents are compliant in terms of SARS directives.

• Secure the necessary resources to maintain service standards, facilitate problem solving and achieve objectives within budget.

CLIENT

• Deliver services and/or products that create a culture which aims to meet or exceed customers' expectations in the business.

• Build sustainable relationships with customers that contribute to a culture of customer service excellence.

• Develop and manage key stakeholder relationships that enable achievement of operational objectives.

• Plan, manage and monitor processes to ensure customer service excellence.

PEOPLE

• Create an engaging, enabling and productive work climate aligned to the employee value proposition.

• Implement and manage workforce planning, recruitment, learning and development, performance management, reward and recognition and employee relations to ensure an optimal working environment.

• Monitor and positively influence and manage change, and offer operational support where required.

• Own and live up to company values.

Qualifications and Experience
Minimum Experience
3 - 5 years' experience in a similar environment, of which at least 1 - 3 years' supervisory / team lead experience
Minimum Qualification
Bcom in Accounting
Skills and Personal Attributes
Minimum Requirements

• A broad understanding of the motor and/or the logistics and /or transport industry and legislation relating thereto.

• Valid driver's license

Skills Required