Job Description

Direct Reporting Line:
Deputy Registrar: Admissions & Administration
Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).
The IIE Varsity College, National Office has a vacancy for a Manager: Admissions.
N.B This position may be based at our National Office in either Johannesburg, Pretoria, Cape Town or Durban.
Duties and Responsibilities:
Admissions Operations

• Analyze admission trends and prepare reports for senior leadership on enrollment data, conversion rates, and forecasting.
• Provide leadership to the admission coordinator team by training, performance monitoring, and fostering a collaborative, high-performing work environment.
• Ensure the admissions office is adequately staffed
• Ensure adequate quality assurance and enhancement processes are in place to ensure ethical and accurate
• Ensure adequate controls are in place and holds activated and tracked where required.
• Manage complex admission queries and scenarios, offering guidance to admissions staff.
• Ensure all conditional admissions are adequately tracked and
• Ensures student admissions records are accurate
• Ensures outstanding documentation and information are sourced and uploaded within each academic year.
• Ensure SLA adherence to admission related queries logged via the Assist platform
• Maintain knowledge of current admissions practices, higher education trends, and regulatory requirements.
• Manage international student admission criteria and track admissions and registration conditions.
• Ensures post-registration audits for data verification is conducted.

Student Recruitment & Retention

• Responsible for creating and managing an admission process that works effectively for students and staff from enquiry, admission approval to registration.
• Oversee the admission review process to ensure timely and holistic evaluation of prospective student admission requirements.
• Oversee the application review process to ensure timely and holistic evaluation of articulating returning students.
• Utilize student information systems to manage the application pipeline and communicate with prospective and articulating returning students.
• Ensure efficient day-to-day operations of the admissions office, including timely application processing, accurate data management, and high-quality applicant communication.
• Provide training to all campus staff on all admission related processes and procedures
• Facilitate a strong working relationship between student recruitment marketing and academic staff to ensure admissions criteria for new students are properly set and adhered to.
• Communicates internal articulation pathways to campus staff
• Communicate updates on qualification admissions requirements to campus staff.
• Works with campus, Faculties and the Office of the Registrar to ensure internal and external academic credit applications reflect correctly against student records.
• Tracks institution admissions funnel and provides support interventions to mitigate bottlenecks
• Working closely with campus operations to ensure management of admissions for returning students is properly managed.
• Track and monitor adherence to pre-requisite and co-requisite module registration requirements.

Admissions Policy and Procedure oversight and reporting

• Participate in admissions terms and conditions reviews with the academic faculties and ensure all admissions material are timeously and accurately prepared for applications and enrollments.
• Responsible for the management of the institutional admissions policy.
• Update admissions and related policies and procedures in line with regulatory requirements, best practices and the institutional strategic intent.
• Prepare and report on admissions and policy items at the relevant Governance
• Update leadership report on admissions as as required.

• Check and sign off admissions' regulatory reports, e.g. DHA, SACE, DHET, etc.

System maintenance improvement and Change Requests

• Manage all admissions letters and communique.
• Prepare and submit change requests as required to optimize the admissions processes. Test as required.
• Track the implementation of system enhancements and report on efficiencies and gaps.

Internal Quality Assurance

• Implementing a quality assured admissions process in line with the relevant policies and
• Collaborate and work with the ACE Audit Manager on and admissions findings.
• Prepares erroneous admission reports and presents recommended remedies to the Office of the Registrar
• Participate in CHE audits as required.

Skills required:

• Attention to detail
• Excellent communication and interpersonal skills
• Collaboration and problem-solving skills

• Ability to work with multiple and diverse stakeholders

Minimum Qualification Requirement:

• Bachelor Degree (NQF level 7) in an appropriate field.

Ideal Qualification Requirement:

• Honours Degree (NQF level 8)

Minimum Experience Requirements:

• 5 years progressive experience in admissions or enrollment management in a higher education institution, with at least 2 years in a supervisory role.
• 3 years experience working with student systems.
• Knowledge of national qualifications frameworks.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance :

The IIE Varsity College, IIE Vega and IIE MSA are an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.