Job Description

Tsebo Facilities Solutions is looking for a for a dependable Mailroom Clerk to manage incoming and outgoing mail, maintain mailroom supplies, and support archiving processes. This role ensures efficient mail distribution and contributes to workplace organization and compliance.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
Duties & Responsibilities

• Receive, sort, and deliver mail and packages
• Prepare outgoing mail and log overnight shipments
• Operate mailroom equipment (e.g., postage meters, scanners)
• Maintain mailroom and archive supply inventories
• Support archiving and recall processes with accurate documentation
• Ensure workspace orderliness and health & safety standards
• Respond to ad-hoc requests from business units

Skills and Competencies

• Attention to Detail: Ensures accuracy in sorting, logging, and documentation
• Organizational Skills: Maintains order in mailroom and archive systems
• Communication: Clearly communicates with internal teams and external couriers
• Customer Service Orientation: Responds promptly and professionally to requests
• Technical Proficiency: Operates mailroom equipment confidently
• Reliability: Consistently meets deadlines and handles sensitive information responsibly
• Adaptability: Manages changing priorities and supports various business units

Qualifications

• Matric / Grade 12 (Admin certificate advantageous)
• 3-5 years' experience in a similar role
• Strong time management, communication, and customer service skills
• Ability to multitask, work independently, and maintain confidentiality

Skills Required