Job Description

Logistics Administrator- Queenstown

We are looking for an organised, confident, and proactive Logistics Administrator to support our transport operations. The ideal candidate has experience in a logistics/transport environment, including exposure to DC processes and understanding of diesel/paraffin usage, as part of their background.

Key Responsibilities:

Fleet Administration & Coordination

Daily scheduling and coordination of

8T trucks, reefers, and milk tankers

Dispatch and route planning to ensure efficient delivery and collection schedules Tracking vehicle movements and ensuring real-time communication with drivers Maintaining trip sheets, PODs, delivery notes, and route logs Coordinating breakdown support, tyre changes, and workshop bookings

Fuel, Diesel & Paraffin Control

Monitor, capture, and reconcile

diesel and paraffin consumption

across the fleet Verify fuel slips, ensure correct allocations, and investigate discrepancies Monitor reefer fuel levels and temperature requirements Compile weekly and monthly fuel usage reports for management

Compliance & Documentation

Ensure all vehicles have valid licenses, COFs, and relevant dairy transport compliance documents Maintain calibration certificates for milk tankers and ensure they are kept up to standard Oversee driver files, PDP tracking, and training/medical expiry dates Ensure adherence to cold-chain and food-safety logistics standards

Load & Dispatch Support

Work with production, milk intake, and distribution teams to coordinate loading times Verify weights, volumes, temperatures, and sealing of reefers and tankers Prepare load plans and ensure correct documentation accompanies all loads Support stock movement documentation between DC and customers/depots

General Logistics Administration

Capture daily logistics data and maintain accurate records Prepare operational reports (fleet utilisation, downtime, fuel trends, dispatch accuracy, etc.) Support month-end reconciliations and KPI reporting Assist the logistics manager with any ad-hoc tasks, audits, or investigations

What You Bring:

Experience in logistics or transport admin, ideally within a

dairy or perishable goods environment

Knowledge of

DC processes

, cold-chain, and fleet operations Strong administrative and numerical ability Confidence working with drivers, suppliers, and internal departments A proactive attitude with the ability to handle pressure and tight timelines
Job Type: Full-time

Pay: R13000,00 - R13500,00 per month

Work Location: In person