Job Description

Legal Secretary - High Court Mafikeng Permanent Human Resources / Recruitment ~ Legal
North West Province
Legal Secretary - High Court Mafikeng Permanent
Salary: R326,151.00 (Based on Experience)
Overview:
Responsible to provide administrative support to the Legal Services and to ensure the day-to-day functioning of the office.
Minimum Requirements and Experience:

• National Diploma in Business Administration / Law related qualification.
• Relevant 2 years experience in a business / Law administration related environment.
• Profiency in English and one other official language
• Dairy and court roll management experience
• MS Office

Key Performance Areas:
Legal secretarial administration

• Prepare court statements and forms that Attorneys will need in court.
• Dictate Attorneys audio files and written notes.
• Transcribe and proofread legal documents.
• Index and update pleadings and discovery binders.
• Collect and deliver documents.
• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, process and procedure maintenance

• Ensure a strategy framework is maintained by required standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
• Provide administrative support to the strategy and reporting office by The Company policies and procedures.

Quality assurance activities

• Maintain up-to-date written documentation and policies related to organisations business activities.

Office management

• Maintain correspondence, filling, telephonic queries and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
• Ensure all office requests are handled and responded to within set timelines.
• Ensure availability of stationery within the department.

Meeting and diary management

• Arrange meetings on behalf of the Legal Service Department.
• Take minutes and distribute these in accordance to set governance standards.
• Maintain follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document control

• Ensure that the filling system is always up-to-date and functional.
• Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys.
• Manage the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
• Collate all the court directives and update on the court directives database.
• Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly.

NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.
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